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PrePass · 12 hours ago

Chief of Staff & Executive Operations Manager

Phoenix, AZ

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

PrePass is seeking a Chief of Staff & Executive Operations Manager to support the Executive Leadership Team. The role involves providing high-level executive support, managing office operations, and leading strategic business initiatives.

Non ProfitPublic Safety

Responsibilities

Provide high-level executive support to the CEO, CFO, and EVP/President, including calendar management, meeting coordination, and travel planning

Serve as a commissioned Arizona Notary, supporting executive, legal, and governance-related documentation

Manage confidential communications, documents, and materials with the highest level of discretion and compliance

Coordinate executive events, board meetings, leadership offsites, and member-facing meetings, including logistics, materials, and on-site support

Act as a central point of coordination across Executives to ensure alignment, follow-through, and efficient use of leadership time

Oversee day-to-day office operations for the Phoenix/Scottsdale office, including phones, mail, vendors, supplies, and kitchen management

Ensure a professional, well-functioning, and welcoming office environment for employees, executives, board members, and guests

Manage operational processes and vendors related to office services and facilities

Identify and implement improvements to office systems, workflows, and administrative processes

Establish and manage the executive rhythm of the business, including leadership meetings, business reviews, goal tracking, and action-item follow-up

Lead and execute cross-functional special projects on behalf of the CEO, from problem definition through delivery

Prepare executive-level materials, including business reviews, presentations, and board decks

Support board governance processes, including meeting preparation, materials coordination, and post-meeting follow-up

Represent the CEO internally as delegated, driving clarity, alignment, and accountability across the organization

Qualification

Executive supportOffice managementNotary publicProject managementBusiness acumenConfidentialityDiscretionOrganizational skillsEmotional intelligenceCommunication skillsAdaptability

Required

10+ years of progressive experience in roles such as Chief of Staff, Executive Business Partner, Senior Executive Assistant, Operations Leader, or equivalent

Must be an active, commissioned Arizona Notary at time of hire

Demonstrated experience working in highly confidential, compliance-driven environments

Proven ability to support multiple senior executives simultaneously

Strong business acumen with the ability to understand organizational priorities and translate them into execution

Exceptional organizational and prioritization skills with meticulous attention to detail

High emotional intelligence, sound judgment, and executive presence

Ability to operate effectively across strategic, operational, and administrative domains

Strong written and verbal communication skills, including executive-level presentation development

Proactive, adaptable, and comfortable in a role that evolves over time

Trusted partner who exercises discretion, integrity, and professionalism at all times