College of DuPage · 1 month ago
Administrative Assistant, Enrollment Services (FT), CF2N40642AIS
Glen Ellyn, IL
Full-time
Onsite
Entry, Mid Level
2+ years expThe College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, and they are seeking an Administrative Assistant to provide high-level administrative and operational support to the Executive Director of Admissions, Outreach & Enrollment Services. The role involves managing sensitive issues, coordinating meetings, and overseeing enrollment-related budgets while ensuring effective communication across various departments.
Higher Education
Responsibilities
Provide high-level administrative and operational support to the Executive Director of Admissions, Outreach & Enrollment Services
Handle highly sensitive student and staff issues with discretion and professionalism and Serve as PROXY for LRF, approval delegate for Concur, and alternate approver for timesheets
Assist the Executive Director in preparing high-level reports on enrollment trends, initiatives, and outcomes
Monitor correspondence for potential issues and flag concerns for the Executive Director
Prepare for board meetings, including compiling reports, presentations, and relevant documentation
Schedule and coordinate Strategic Enrollment Management (SEM) Charge Team and task force meetings
Serve as a liaison between the Executive Director and key college departments, including Academic Affairs, Student Services, Administrative Affairs, IT, Marketing, HR, and the President's Office
Assist in managing and tracking budgets for Admissions & Outreach, Enrollment Services, International Student Services, and Campus Central
Process and monitor financial transactions, purchase requests, and expenditures
Oversee vendor relations, serving as the direct contact for external partners and service providers
Maintain the Executive Director's calendar, streamline appointments, and manage scheduling priorities
Organize and oversee the preparation and distribution of materials for search committees and hiring processes
Determine and curate pertinent materials for the Executive Director's use in meetings and strategic initiatives
Manage paperwork and communications with HR, ensuring timely and accurate submission of documents
Assist with special projects, for cabinet and president at their request, including scheduling meetings, providing meeting reports, support project manager
Oversee all aspects of inventory control such as ordering supplies, stationary and envelopes, business cards, name tags and marketing materials
Complete telephone and maintenance work orders, equipment service orders, equipment and furniture disposal orders, and Staff Service orders for the office
Coordinate travel arrangements for the Executive Director and complete appropriate travel expenses through Concur in accordance with the College financial guidelines and directives
Assist Enrollment Services team with the completion of Concur requests and expense account reports as needed
Lead the preparation of the annual Executive Director's Report, compiling and analyzing enrollment data from high schools to assess enrollment trends and inform strategic decision-making
Other duties as assigned
Qualification
Required
Associate's degree or equivalent combination of education and Related Experience Required
Minimum two (2) to three (3) years of experience, including executive level administrative assistance with a proven track record in handling sensitive and confidential information and project work required
Proficiency in a variety of computer software tools such as Microsoft Windows, Excel, Outlook, and the Internet required
Excellent verbal and written communications required
Preferred
Bachelor's degree preferred
Four (4) or more years of secretarial experience with above skills in high education or similar type of office
Company
College of DuPage
With 26,000 students, 170+ areas of study, 183 certificate programs, College of DuPage sees the potential of every member of our community.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Brady
Chief Financial Officer & Treasurer
Debbie Wendling
HR Partner
Recent News
Chicago Tribune
2026-01-22
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