Hospital for Special Surgery · 4 hours ago
Service Line Coordinator
New York, NY
Full-time
Onsite
Mid Level
$48K/yr - $74K/yr
3+ years expHospital for Special Surgery is consistently ranked among the top hospitals for orthopedics and rheumatology. The Service Line Coordinator will facilitate meetings and events, coordinate fellowship programs, and provide administrative support to ensure effective operations within the department.
Health CareMedical
Responsibilities
Facilitate organizational and department-related meetings and events i.e. Fellowship Interviews, Visiting Professor Series Distinguished Guest Lecture, Visiting physicians, Fellow alumni reception, special meetings and events
Scheduling and documenting program related meetings (Clinical Competency Committee and Program Evaluation Committee Meetings)
Submit documentation to maintain CME accreditation for Grand Rounds, Journal Club, etc
Assist in preparing presentations for physicians for in-house, regional, national, and international professional meetings and courses
Work closely with Academic Training Department to coordinate the fellowship programs; specific responsibilities of the Assistant Coordinator include the following:
Track and manage required information and keep records for all academic activity, including annual conferences, grant applications and accounts
Maintain Fellow and Resident onboarding checklists, and coordinate orientation schedules and tasks
Coordinate annual fellows alumni dinner, welcome receptions, orientation for new fellows, graduation dinners and other events related to the fellowship programs
Manage supplies, office space, travel reimbursement, and other admin items for Fellows
Submit and track reimbursement requests for fellows, residents, and attendings as needed and ensure appropriate funding sources and timely reimbursement to requestors
Facilitate completion and submission of evaluations and reports on Fellows
Coordinate fellowship and residency applicant interview days, maintain applicant files, and coordinate submission of applicant ranking lists
Coordinate meetings and visits of faculty recruits and other academic visitors (e.g., visiting professors, traveling fellows, rotating fellows, etc.), including but not limited to travel accommodations, host assignment, application process, visitor schedule, and applicable access
Assist in collecting information and creating material related to the fellowship programs (e.g., Credentialing, Fellowship brochure, grants, fellowship program evaluations etc.)
Responsible for vacation lists and addressing coverage issues
Assist in Internal and External Reviews of Program and ACGME Site visits
Collect scholarly activity and prepare program evaluation reports
Support onboarding and offboarding of Fellows including collecting keys and ID's
Act as a liaison between fellows / residents and hospital administration
Perform other duties as assigned and required by the Senior Manager, Fellowship & Education Directors, and Service Chiefs, including but not limited to support for clinical and operational initiatives with impact on trainees
Create and maintain call and ACC coverage schedules and notify appropriate teams in a timely fashion
Coordinate calendars to include scheduling and coordinating meetings and/or conferences for the service lines
Prepare memos and correspondence on behalf of services/fellowship programs
Coordinate Fellows and Residents rotation
Responsible for incoming and outgoing mail
Coordinate Fellows travel arrangements
Travel arrangements and reimbursement for Guest Speakers
Rotating Fellows and residents prep / set-up (e.g., credentialing, badge, scrubs, etc.)
Coordinate Fellowship and service-specific weekly/monthly, yearly meetings
Post and Forward Job Opportunities for Fellowship
Address space / maintenance issues
Prepare and oversee all reimbursements for Fellows
Organize Conference Room schedules
Manage and maintain various service accounts and service funds
Support Research staff as needed, including onboarding and offboarding
Qualification
Required
3-4 years' experience
Superior oral, written and non-verbal communication skills; ability to forge and maintain strong professional relationships
Proficiency with MS Office is required, including Word, Excel, Outlook, and PowerPoint
Ability to prioritize and handle multiple tasks simultaneously, often under a deadline and in a fast-paced environment
Self-motivated, detail-oriented and pragmatic; a team player who is analytical and solution-focused
Ability to prioritize issues, resolve conflicts and communicate with all levels of the organization
Strong problem-solving skills and ability to work independently
Must possess ability to learn new software tools & systems as required on the job
Ability to manage deadlines, prioritize tasks, and work both independently and collaboratively
Ability to work in a fast-paced environment
Preferred
Bachelor's degree preferred
Company
Hospital for Special Surgery
Hospital for special surgery is the top ranked new york hospital for orthopedics and rheumatology.
5001-10000 employees
H1B Sponsorship
Hospital for Special Surgery has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (23)
2024 (20)
2023 (27)
2022 (32)
2021 (18)
2020 (27)
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
Stavros Niarchos Foundation (SNF)Flare Capital Partners
2023-06-12Grant· $10M
2022-10-25Series A· $21M
2018-07-16Grant· $5.6M
Leadership Team
Tara M. McCoy
Chief Executive Officer, HSS Florida
Bill Donato
Vice President Supply Chain
Recent News
Business Wire
2025-12-17
2025-12-10
Morningstar.com
2025-11-25
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