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Oak View Group · 2 weeks ago

Event Coordinator | Full-Time | Donald L. Tucker Civic Center

US-FL-Tallahassee

Full-time

Onsite

Entry Level

$20/hr - $22.50/hr

1+ years exp

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. The Event Coordinator will coordinate every aspect of assigned events from planning through to completion, while also assisting with large-scale events and developing event department policies and procedures.

Sports

Responsibilities

Coordinate all aspects of events that are assigned by Director of Events

Thoroughly describe the venue’s services and outline how the services are coordinated to clients

Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions

Design set up diagrams in AutoCAD program based off event needs for approval by the client

Work with the Operations Department to ensure all events are set up to the client’s specifications and that all fire codes and safety regulations are being followed

Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event

Create and distribute detailed Event Data Sheets prior to every event

Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned event

Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event

Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful

Assist the event director with processing of biweekly Events Department payroll to HR

Complete all duties with a customer service focus through teamwork & dedication to Oak View Group’s mission and principles

Other duties as assigned

Qualification

Event coordinationAutoCADCustomer serviceOrganizational skillsMicrosoft OfficeEnglish communicationProblem solving

Required

Communicate clearly and concisely in the English language, both orally and in writing

Work a flexible schedule including long days, late nights, early mornings, weekends and holidays

Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment

Must demonstrate a positive, professional and customer-focused attitude

Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software

Preferred

Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings

Minimum of 1 year of experience working in a public assembly facility including supervisory responsibility

Bachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field

Knowledge of AutoCAD