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University of Tennessee, Knoxville · 1 month ago

Uniform Program Coordinator, Facilities Services: UTK

Knoxville, TN

Full-time

Onsite

Entry Level

2+ years exp

The University of Tennessee, Knoxville is seeking a Uniform Program Coordinator to oversee all operational and administrative activities related to their uniform and safety footwear programs. This role involves managing vendor contracts, maintaining inventory, and serving as the primary contact for uniform fittings and distributions.

Higher Education

H1B Sponsor Likely

Responsibilities

Serve as the central coordinator for all uniform-related processes for Facilities Services

Conduct uniform fittings for new hires and place uniform orders with contracted vendors

Maintain accurate inventory of uniform items and sizes; reorder stock as needed

Track issuance of uniforms and ensure compliance with departmental standards

Coordinate uniform returns, repairs, and replacements due to aging, damage , or operational needs

Responsible for Safety Footwear Program Administration and keeps documented records of footwear issuance

Maintain safety footwear eligibility records and ensure employees receive shoe vouchers annually based on hire dates or as needed due to wear

Coordinate voucher distribution and resolve sizing or product availability issues with vendors

Manage uniform and safety footwear contracts, including monitoring expiration dates and renewal timelines

Serve as the main processor for all invoices related to uniform and safety footwear purchases

Verify invoice accuracy by reconciling charges with approved orders and confirming delivery and receipt of all items

Investigate and resolve billing discrepancies with vendors promptly and professionally

Enter, track, and validate payment requests in DASH, ensuring timely and accurate processing

Maintain organized financial documentation and assist with budget monitoring for related expenses

Generate financial or purchasing reports as needed for departmental review and audit compliance

Lead the contract selection process at the end of each contract term: Develop specifications and service expectations, Interview and evaluate prospective vendors, Recommend vendors that best align with departmental needs

Maintain strong vendor relationships and oversee service delivery and quality

Provide assistance to employees regarding uniform and footwear needs, sizing, and program guidelines

Communicate with supervisors to verify eligibility and ensure timely uniform distribution for new hires

Qualification

Procurement managementInventory controlContract managementMicrosoft OfficeCustomer serviceRecord-keepingCommunication skillsTeamworkConfidentiality

Required

High school diploma or GED

Minimum of two years working in procurement or inventory control

Knowledge of procurement and contract management principles (preferred)

Excellent organization and record-keeping skills

Strong communication and customer service skills working with both vendors and employees

Ability to maintain confidentiality regarding employee-related information

Working knowledge of computer programs including Microsoft Office and financial/procurement systems (such as DASH)

Ability to foster effective working relationships within a team environment

Valid Driver's license

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)