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FirstService Residential · 1 month ago

Vendor Services Coordinator

Bloomington, MN

Full-time

Onsite

Entry, Mid Level

$22/hr - $25/hr

2+ years exp

FirstService Residential is a leading property management company, and they are seeking a Vendor Services Coordinator to manage vendor setups and compliance in the North Region. The role involves interfacing with vendors, maintaining vendor qualifications, and preparing tax forms, while ensuring adherence to company standards and effective communication.

Property ManagementReal Estate

Responsibilities

Vendor Screening & Setup

Interface with vendors, managers, and outsourced qualification company to qualify vendors by obtaining W9s, COIs, etc

Assist with processing new vendor setups

Set up vendors in the accounting system and oversee updates of vendor qualifications in databases and enterprise software

Research vendor qualification status for invoices received from non-qualified vendors

Notify Community Managers of changes in vendor qualifications (e.g., expiration of certificates, licenses, or insurance carrier status)

Maintain vendor setups in the accounting system

1099s

Prepare and issue 1099 & 1098 tax forms

Complete B notices

Perform year-end vendor cleanup

Other Duties

Support internal and external information requests

Resolve internal and external customer issues with prompt, effective communication

Run reports for vendor maintenance and statistics

Participate in meetings/work groups to integrate activities, communicate issues, obtain approvals, and resolve problems

Maintain regular and punctual attendance for shifts, meetings, and trainings

Perform special projects and other related duties as assigned

Additional Responsibilities:

Adhere to FirstService Residential Global Service Standards

Conduct business with the highest standards of personal, professional, and ethical conduct

Follow all safety precautions and company policies

Assist with operations as needed to maintain workflow and meet schedules

Qualification

Accounts Payable ExperienceVendor ManagementMicrosoft Office SuiteCustomer Service SkillsCritical ThinkingProblem-SolvingDecision-MakingVerbal CommunicationWritten CommunicationOrganizational Skills