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Capital Health (US) · 1 month ago

Department Secretary - Volunteer Services - Hopewell - Per Diem

Pennington, NJ

Part-time

Onsite

Mid Level

$18.94/hr - $18.94/hr

3+ years exp

Capital Health is the region's leader in providing progressive, quality patient care. The Department Secretary will perform administrative and clerical activities to support department operations and facilitate smooth operation by coordinating workflow and maintaining records.

Health CareMedicalOncology

Responsibilities

Maintains calendars for Department Head with accuracy, updating as changes occur. Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events and takes minutes as needed. Makes travel arrangements as required

Maintains, on a timely and accurate basis, records and databases of information specific to the department, often of a highly confidential nature. Maintains confidential personnel files for department staff, processes time sheets and tracks PTO in accordance with policy and procedure, serves as liaison with Payroll and Human Resources

Coordinates the timely and accurate receipt, processing, production, and distribution of regular reports to appropriate department staff. Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures. Distributes accurately patient reports on a daily basis

Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Designs formats and lays out presentations and documents as needed, using basic and intermediate features of Microsoft Office applications including Word, Excel, Outlook, and Power Point

Reviews, determines appropriate disposition of, and responds to mail, faxes, email in a timely manner. Performs a variety of clerical tasks including monitoring and ordering office supplies, making copies, and sending and receiving faxes as required

Organizes data and information on a regular basis. Ensures maintenance of hard copy and computer files periodically as required. Maintains existing databases in standard and specialized database applications. May conduct research on the internet

Serves as liaison and works closely with other departments as needed to ensure consistent provision of services and to resolve problems as needed

Participates in office renovation, space allocation, and office moves, coordinating Information Systems, Telecommunications, Facilities, and Maintenance, and other support services as needed

Prepares patient charts, oversees department scheduling, facilitates add-on patient scheduling and confirms appointments daily as needed

Serves as a point of contact for visitors and callers in department as required. Answers and screens telephone calls and takes accurate messages. Responds to inquiries from callers or refers to appropriate department staff

Seeks opportunities to complete unassigned work based on observation. Provides support to other departments when needed

Performs other duties as assigned

Qualification

Microsoft OfficeClerical experienceOrganizational skillsInterpersonal skillsCustomer-focused demeanor

Required

High school diploma or GED

Three years of clerical, secretarial, office, or administrative experience

Broad knowledge of administrative and clerical functions

Proficiency in Microsoft Office including Word, Excel, Outlook, and Power Point required

Familiarity with basic internet searching and browsing

Excellent organizational and interpersonal skills

Possesses a friendly and customer-focused demeanor

Manages prioritizing tasks based on urgency and department needs

Benefits

Retirement Savings and Investment Plan

Disability Benefits – Short Term Disability (STD)

Sick Time Off

Employee Assistance Program

Company

Capital Health (US)

Capital Health is the region’s leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology.

Founded in 1998

Pennington, New Jersey, USA

1001-5000 employees