Apply on Employer Site

Tanana Chiefs Conference · 3 weeks ago

Administrative Assistant I- Family Services and Support

Fairbanks, AK

Full-time

Onsite

Entry Level

2+ years exp

Tanana Chiefs Conference is an organization that provides family services and support. The Administrative Assistant I will be responsible for providing clerical support, answering phone calls, and greeting clients, ensuring efficient operations within the Family Services and Support department.

Health CareHome Health CarePersonal HealthPharmaceuticalWellness

Responsibilities

Provide administrative support to ensure efficient Family Services and Support operations and receiving calls and directing them to the appropriate programs within TCC

Maintain the lobby area by ensuring things are put back in to place, checking the computer lab and making sure individual monitors are not displaying clients personal information

Maintain supportive service and the most current mailing, emails, and phone contact information for Tribal Workforce Developments Specialists, and Tribal Council Offices

Photocopy client data for interagency use and route to appropriate staff and or department within TCC

Assist Family Services and Support Staff with distributing checks or additional documentation that need to be distributed to specific clients that may come in

Maintain supply of all Family Services and Support program applications; Also keep supply of required check lists for the Family Services and Support Programs

Maintain Xerox paper envelope supplies; keep all program applications and forms stocked in the lobby area

Maintain office supplies as needed

Assist in the scheduling of outreach events, scheduling charts and obtaining supplies needed for traveling

Purchase supplies needed for outreach events

Assist Family Services and Support Intake staff as needed

Travel for outreach events and trainings

Support communication between the Family Services and Support Programs and clients

Contribute to various initiatives and special projects as they arise within the Family Services and Support Programs

Perform other job-related duties as assigned

Qualification

Clerical workExcelMicrosoft WordConfidentialityCustomer relationsOffice proceduresTyping skillsCross-cultural experienceEffective communicationIndependent work

Required

High school diploma or GED equivalent

Two years of experience in clerical work or any equivalent combination of education, training and experience, that demonstrates the ability to perform all duties of the position

Must maintain strict confidentiality

Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements and State of Alaska background check

Ability to establish and maintain effective working relationships with employees and clients

Ability to follow written and verbal instruction

Ability to communicate effectively verbally and in writing

Knowledge of general office procedures

Strong computer skills, with experience in Excel and Microsoft Word

Ability to type forty (40) words per minute with a high degree of accuracy

Ability to work independently

Substantial cross-cultural experience

Strong customer relations skills