University of California, San Francisco · 1 month ago
Administrative Officer 3
San Francisco, CA
Full-time
Onsite
Mid Level
$79K/yr - $167K/yr
3+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide. The Administrative Officer 3 (AO3) provides comprehensive administrative and operational support for the EPEC – Pediatrics Europe program, managing program activities and logistics, and facilitating communication among international partners.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope
Provide comprehensive administrative and operational support for the Education in Palliative and End-of-Life Care (EPEC) – Pediatrics Europe program
Manage program activities, managing logistics, and supporting effective communication among international partners
Serve as the primary liaison to the administrative and leadership team in Prague, Czech Republic
Coordinate activities in collaboration with the European-based program coordinator, UCSF, and the steering committee on programmatic work
Assist with travel and reimbursement logistics for the annual Train-the-Trainer and Professional Development Workshop
Process, monitor payments and reimbursements for all U.S.-based program participants using UCSF systems and in collaboration with the UCSF grants management team
Work with the GME Office to manage and coordinate activities related to EPEC program to meet CME standards
Schedule and organize recurring Zoom meetings, prepare materials, record minutes, and ensure timely follow-up on action items
Coordinate day-to-day program activities, conference planning and logistics, and support program evaluation activities
Qualification
Required
Bachelor's degree in a relevant field (e.g., business administration, education, public health, or related area) and at least three years of administrative experience, and/or an equivalent combination of education and experience
Minimum 3 years of related experience
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service
Experience with calendaring and setting up meetings
Able to multi-task
Critical thinking paired with strong skills in team work and use of judgement in determining priorities
Demonstrates exceptional attention to details, crucial for identifying and rectifying discrepancies; proven ability to accuracy or work
Proven ability to effectively present information verbally and in writing with a clear and concise manner
Demonstrated organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail
Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting summaries, and reports
Experience coordinating meetings and events (in-person and virtual) using platforms such as Zoom or Microsoft Teams
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general comfort with online systems and databases
Ability to work independently and collaboratively in a fast-paced, dynamic academic environment
Professionalism, discretion, and the ability to handle confidential information appropriately
Strong interpersonal skills and ability to work effectively with faculty, staff, students, and international partners
Ability and flexibility to travel to Europe as necessary to meet project needs
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills with utmost diplomacy
Preferred
Demonstrated background and track record of interest in education
Knowledge of the EPEC-Pediatrics program through past exposure to conferences and program leadership
Proficiency in written and spoken English and Spanish
Experience developing and delivering educational curricula and CME program
Experience with teaching in multicultural settings
Strong interest in pediatric palliative care
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Solid knowledge of common University-specific computer application programs
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
Knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft Financials, and other
Experience with working with physicians in academic setting
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
2026-01-06
2026-01-05
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