Virginia Department of Transportation · 2 days ago
04838 - Assist Div Admin ASD
Richmond, VA
Full-time
Onsite
Senior LevelThe Virginia Department of Transportation is seeking an Assist Div Admin for the ASD procurement functions statewide. The role involves developing policies and procedures, overseeing procurement compliance, and providing strategic direction to ensure effective procurement operations.
GovernmentSeafood
Responsibilities
Develop Policies and Procedures: Ensure proper procurement policies, procedures and controls are in place and measure effectiveness of policies and procedures in meeting business goals and customer needs. Identify and implement improvement strategies to increase efficiency and effectiveness in procurement operations
Performance Goals and Service Levels: Lead teams to meet established performance goals and provide excellent customer service. Develop, implement and monitor performance results for competitive bids, competitive negotiations, and sole source procurements. Support teams through timely review of and guidance on procurement documents
Programmatic Oversight: Oversees and directs the administration of assigned program area within established guidelines, laws, policies, and procedures. Statewide oversight for all procurement and contracting services to VDOT's districts and divisions. Develop and establish policies and operating procedures, long range goals and objectives for VDOT's procurement and contracting program. Advise and instruct Procurement Managers on procurement issues. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Consult with the Office of the Attorney General and collaborate to provide advice and guidance on protests, contractual disputes, and resolution
Quality Assurance and Contractor Compliance: - Oversee procurement compliance reviews and quality assurance and quality control functions ensuring the effective delivery of procurement and contract administration activities. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders
SWAM and VDOT Compliance: Advises and instructs procurement managers on procurement issues; insuring that SWaM procurement goals are met; assisting in the implementation of marketing programs to encourage SWaM participation; reviewing audits from Assurance and Compliance Office (ACO), Auditor of Public Accounts (APA), and Virginia Department of General Services (DGS); preparing responses and ensuring all procurement related audit findings are corrected and systems and processes are intact to maintain compliance
Qualification
Required
Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings
Ability to develop and monitor strategic plans and forecasts, analyze data and develop reports
Ability to establish and maintain effective working relationships with all levels of agency management and with vendors
Ability to interpret laws, regulations, and develop and implement policies, and procedures
Ability to obtain Virginia Contracting Officer (VCO) certification
Experience applying administrative, managerial, supervisory principles and practices
Knowledge of contract management policies and procedures
Proficient in MS Excel and experience using other MS Office applications
Progressively responsible experience and extensive knowledge in governmental procurement
Skill in the use of computers and web-based applications
Ability to develop and apply innovative solutions to complex business problems
Ability to develop, interpret and apply or make changes to policies and procedures
Ability to interpret laws, regulations, policies and procedures
Conduct analyses to identify problems, influence quality decisions, identify innovative solutions, prioritize and implement recommendations
Considerable knowledge of procurement of goods, services, and facility construction
Demonstrated abilities to plan, organize and coordinate the work of supervisory, professional and technical personnel, manage programs and projects, and lead a results-driven team
Extensive knowledge of the principles and practices of governmental purchasing
General management principles and practices to include human resource management
Strategic planning and customer satisfaction through continuous improvement initiatives
Work history that is customer focused
Excellent oral and written communication skills required and ability to effectively deliver presentations and conduct meetings
Preferred
A combination of training, experience, or education in Business Administration, Public Administration or related field desired
Experience in procurement training and compliance, and operational and strategic planning with statewide purview or within a large organization
Possession of Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB) or Certified Purchasing Manager (CPM)
Progressive experience as a buyer and manager in a large, complex procurement office
Company
Virginia Department of Transportation
The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state's roads, bridges and tunnels.
Founded in 1875
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.9MKey Investors
U.S. Department of Agriculture
2022-02-16Grant· $1.9M
Leadership Team
Laura Farmer
Chief Financial Officer
Edward Cooper
Deputy Chief Information Officer
Recent News
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