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Inside Higher Ed · 3 weeks ago

Gifts and Data Operations Specialist

Bloomington, IL

Full-time

Onsite

Mid Level

$20.16/hr - $20.16/hr

3+ years exp

Inside Higher Ed is seeking a Gifts & Data Operations Specialist responsible for recording, reconciliation, and reporting of charitable gifts and pledges. The role involves ensuring data integrity, managing gift verifications, and supporting departmental operations through shared communications and event participation.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Effectively process and record all gifts and pledges, prepares donor acknowledgements and reconciliations, and manages matching gift verification to ensure accurate and timely gift administration; process gifts of all forms, including cash, checks, credit cards, stock and IRA transfers, payroll deductions, or other valuables as gifts-in-kind; generate gift receipts, donor letters, acknowledgements, memorial gift letters and tax statements; prepare daily reconciliation report for deposit and monthly credit card reports to the Business Office; enter and manage pledges in the system and execute annual giving pledge reminders; verify and ensure acquisitions of matching gifts; research donor employment for matching gift eligibility; process online-matching gift

Oversee fund transfers and reconciliations, supporting accurate financial reporting, audit preparation, and annual endowment reporting in collaboration with the Business Office; manage all fund transfers and fund reconciliations to ensure consistent fund balances between Advancement and Business Office databases; assist Business Office with all reports and gift data needed for the annual audit; assist Director of Stewardship and Business Office on accurate endowment fund reporting on an annual basis

Maintain accurate and up-to-date constituent and fund records, ensuring data integrity through regular audits, documentation management, and verification with donors and staff; Create new and maintain existing biographical records and information; Interact with constituents and gift officers to verify demographic or giving information; Create new and maintain existing fund records and information to ensure proper gift recording and reporting; ensure all gift and fund documentation is properly uploaded and filed on records; run regular integrity reports within the system to ensure data hygiene and quality

Supports departmental operations by managing shared communications and assisting with Advancement events; monitor and upkeep Advancement and Gift Processing mailboxes; participate in training to stay current on best practices; participate in all-Advancement events and meetings, including staff retreats, Homecoming and Family Weekend, and All in for Wesleyan