University of Chicago · 1 month ago
Business Assistant
Chicago, IL
Full-time
Hybrid
Entry Level
$16.97/hr - $28.27/hr
2+ years expThe University of Chicago is an academic institution known for its contributions to the fields of physical sciences and computer science. The Business Assistant role provides essential support for office operations, ensuring efficient processes and assisting with various administrative tasks.
Higher Education
Responsibilities
Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries
Schedules meeting rooms as requested
Sets up and breaks down selected events. This will include setting up and taking down tables and any other items that are used for that day
Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise
Posts talks to bulletin boards and creates flyers for monitors
Performs copy-editing of letters and reports
Assists visitors with travel arrangements
Processes students, visitors, postdoc and faculty reimbursements through TEMS, ServiceNow and ePayment
Assists other members of the office staff as needed
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Proficiency with Outlook
Proficiency with Microsoft Office
Resume/CV (required)
References Contact Information (3)(required)
Preferred
A minimum of two years clerical/administrative experience
Excellent oral and written communication skills
Excellent interpersonal and customer service skills
Handle public contact with courtesy, clarity, and diplomacy
Maintain strict confidentiality when handling sensitive information and situations
Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
Excellent problem-solving skills
Work both independently and as a team member
Take initiative and organize and complete projects with minimal supervision
Cover Letter (preferred)
Benefits
Health
Retirement
Paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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