Itasca Bank & Trust Co. · 1 month ago
Facilities Coordinator
Itasca, IL, US
Full-time
Onsite
Mid, Senior Level
$59K/yr - $88K/yr
5+ years expItasca Bank & Trust Co. is an independently owned community bank that values its staff and has been a responsible citizen and community leader for over 75 years. The Facilities Coordinator is responsible for routine maintenance, inspections, and repairs, ensuring compliance with safety regulations while managing vendor relationships and coordinating maintenance projects.
Financial ServicesVenture Capital
Responsibilities
Performs routine facilities maintenance, cleaning, and repairs
Conducts regular inspections and preventive maintenance to identify potential issues, ensuring compliance with OSHA safety regulations and standards
Ensure all maintenance work is performed in accordance with safety protocols, promoting a safe work environment for all team members
Responds quickly to maintenance requests and work orders, prioritizing tasks based on urgency and impact to Bank operations
Communicates in a timely and professional manner, ensures follow-up and follow-through on tasks
Troubleshoot mechanical, electrical, and plumbing system malfunctions, addressing issues promptly to minimize downtime
Oversees work performed by vendors
Serve as liaison and manage outside maintenance professionals for HVAC, elevator, plumbing, boiler, fire protection, electrical, landscaping, snow removal, backflow, document shredding, generators, and pest control, etc. Negotiates terms of services
Review and approve vendor invoices and quotes for compliance with terms and contracts
Manage the building cleaning vendors and ensure all recurring special cleaning projects are completed timely and resolve unsatisfactory issues or conditions with our routine cleanings
Perform minor repairs for bathrooms, kitchens, furniture, etc. as requested
Schedule preventive maintenance on Bank equipment and generators
Schedule quarterly and monthly maintenance for facilities
Coordinate all moves within the Bank
Coordinate projects from budget development to completion
Inspect the buildings on an ongoing basis noting what maintenance or repairs are needed
Ensures maintenance and repairs are completed in a timely manner
Monitor all emergency lights, exit lights, lightbulbs, and batteries, and replace as needed
Manage cleaning of lawn & parking lot and outdoor ashtrays
Organize blacktop pavement resurfacing as needed
Ensures Bank premises are clean and presentable
Processes supply orders in a timely and accurate manner
Distribute and maintain adequate supplies in all buildings
Process printed materials orders (stationery, tickets, receipts, etc.) in an accurate and timely manner
Maintain detailed and accurate records of maintenance activities, repairs, and inspections, providing reports as needed
Monitor & audit the shredding bins at each facility to ensure adequate capacity
Conduct twice daily courier runs between facilities, including trips to post office for certified mail orders as necessary, bulk mail and lockbox mail collection
Maintain Bank-owned vehicle including emissions tests, repairs & maintenance, and cleaning inside and out
Assist in Bank offsite and onsite events and holiday decorations set-up/take down
Keep all storage areas stocked, neat & organized
Maintain and organize the 410 building’s supply room
Manage salting of sidewalks during winter months and oversee plowing
Ensuring premises are safe for both employees and customers
Provide recommendations for improvements or upgrades to existing systems and equipment based on observations and experience
Assist with emergency repairs and respond to urgent maintenance issues outside of regular working hours, as required
Serve as a member of the Bank’s Disaster Recovery/Business Continuity Site team
Qualification
Required
Minimum of 5 years of commercial property maintenance experience
High school diploma or GED
Valid Illinois driver's license
Strong mechanical and technical aptitude with extensive hands-on experience in commercial property maintenance
Experience with troubleshooting and repairing mechanical, electrical, and plumbing systems
Excellent problem-solving abilities, with a strong focus on diagnosing and resolving issues effectively and efficiently
Ability to manage multiple tasks and locations, prioritizing work to meet deadlines and operational needs
Effective communication skills, with a customer service-oriented approach to interacting with team members and vendors
Capability to work independently and as part of a team, demonstrating reliability and a strong work ethic
Flexibility to manage emergency repairs and adjustments outside of regular working hours as needed
Experience with Microsoft Office products (Word, Excel, Outlook, Teams)
Strong administrative and organizational skills
Strong negotiating skills
Company
Itasca Bank & Trust Co.
Itasca Bank & Trust Co. is a banking firm that specializes in banking, financial planning, women's initiative, wealth management and trust.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Marc DeFauw
Chief Financial Officer
Michael-Anne Peck
Vice President and Chief Trust Officer
Company data provided by crunchbase