Phillips Lytle LLP · 2 months ago
Legal Administrative Assistant
BUFFALO, NY, USA
Full-time
Onsite
Entry Level
$26/hr - $38/hr
2+ years expPhillips Lytle LLP is a law firm seeking a Legal Administrative Assistant for their Banking and Financial Services Practice Group. The role involves providing secretarial and administrative assistance to attorneys and paralegals, performing complex clerical tasks, and maintaining compliance with the firm's policies.
Law EnforcementLegal
Responsibilities
Under attorney direction, prepare and organize opening or closing of Matters
Prepares and processes New Matter Intake forms
Prepares documents for e-filing as required. Responsible to accurately transcribe legal documents and materials
Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group
Maintains paper and electronic files in compliance with the Firm’s policies
Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included
Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required
Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities
Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed
Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports
Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter
Performs other duties as assigned
Qualification
Required
High school diploma required
At least two (2) years of experience as a Legal Administrative Assistant is required
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the assigned practice area(s)
Highly proficient in using MS Word and Outlook; computer skills sufficient to become proficient in the various computer applications used by Legal Administrative Assistants, such as time entry, billing, document management, etc
Excellent communication skills, both written and oral; solid command of the English language; demonstrated understanding of correct grammar, spelling and punctuation; excellent proofreading skills
Strong interpersonal skills; ability to work effectively, cooperatively and proactively within a team environment
Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and to meet deadlines
Strong organizational skills, basic math skills, and attention to detail
Initiative, flexibility, resiliency, and a willingness to adapt to change
Preferred
At least two years of college preferred
Prior experience in the assigned practice area(s) is strongly preferred
Accurate typing at a net speed of at least 60 words per minute preferred
Company
Phillips Lytle LLP
We are a preeminent law firm that provides the highest level of client service. It is practiced by each of our attorneys every day.
201-500 employees
H1B Sponsorship
Phillips Lytle LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (4)
2023 (4)
2021 (2)
2020 (2)
Funding
Current Stage
Growth StageLeadership Team
Kirk Rossi
Chief Operating Officer
Adam Walters
Partner
Recent News
2025-12-02
Rochester Business Journal
2025-11-21
Rochester Business Journal
2025-10-26
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