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Kelly · 6 hours ago

Sr. Administrative Specialist

Bedminster, NJ

Full-time

Hybrid

Senior Level

$34/hr - $34/hr

6+ years exp

Kelly Services is currently seeking a Sr. Administrative Specialist at one of their Global clients in Bedminster, NJ. The role involves supporting senior management through various administrative tasks, including calendar coordination, document preparation, and travel arrangements.

OutsourcingProfessional Services

No H1B

Responsibilities

Calendar coordination, including scheduling and arranging meetings with internal and external partners

Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports

Domestic and international travel arrangements

Event coordination

Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx BT meetings , Skype, Global Connect, Workday, Our Source, e-marketplace

Coordinate and administer Global Services Service Excellence

Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports

Achieve results in the absence of day-to-day mentorship

Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems

Provide support for large departmental and group meetings i.e. Town Hall meetings including logistical support; obtain meeting room space, catering requirements, AV support, agenda support

The Senior Assistant may provide back up support to other Administrative Assistants

Qualification

Event planningMicrosoft OfficeProject managementExpense reporting (Concur)Remote communication toolsAnalytical skillsOrganizational skillsCommunication skillsLeadership skillsProblem-solving skills

Required

A minimum of a high school diploma is required

A minimum of 6 years of experience in an administrative capacity supporting senior management is required

Demonstrated project management experience

Large event planning experience required

Strong organizational skills and attention to detail is required

Demonstrated proficiency in Microsoft Office programs Word, Excel, PowerPoint, and Outlook is required

Experience with productivity tools and portal technologies i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites is required

Expense reporting system Concur is required

The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required

Excellent communication skills are required

Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required

Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Preferred

Expertise in Microsoft PowerPoint is preferred

Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred

Experience with software-based platforms, remote communications platforms and IT is highly desired

Benefits

Medical

Dental

401K

Paid time off

Holiday

Vacation

Sick/personal time

Annual performance reviews

Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability

Retirement savings plan

Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)

Transit spending account

Paid sick leave