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KeyBank · 1 day ago

Executive Assistant I

Houston, TX

Full-time

Onsite

Senior Level

$24.52/hr - $37.50/hr

5+ years exp

KeyBank is seeking an Executive Assistant I to provide executive administrative support to the leadership team. The role involves managing calendars, handling travel arrangements, and performing HR-related tasks while ensuring high-quality service and discretion.

Banking

Responsibilities

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs

Handles confidential information discreetly and professionally

Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs

Handles incoming inquiries, research and communicates in a professional and timely manner

Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed

Prepares materials for meetings as requested

Coordinates various calendar events

Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality

Other duties/projects as requested

Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel

Interacts with senior leaders and executives within the organization and with outside professional organizations

Highly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook

Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes

Provides superior client service during all interactions with clients, vendors, internal partners, and teammates

Strong verbal and written communication skills and the ability to work in a team environment

Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff

Professional liaison that facilitates information flow, using clear and fact-based communication

Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses

Handles confidential information and documents with discretion

Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed

Performs proactive problem research and assists in resolution

Manages day-to-day office operations, composes written communications as needed

Completes work in fast paced, changing environment without compromising accuracy

Clearly and immediately communicates and elevates any problems/issues

Assists with special projects for events, new processes, or presentations as they arise

Qualification

Calendar managementTravel schedulingMicrosoft Office SuiteWorkdaySalesforceCommunication skillsOrganizational skillsProblem-solving skillsConfidentialitySelf-motivated