Archdiocese of Seattle · 1 month ago
Office Manager - Hourly
1033 St. Mary School, Aberdeen - Aberdeen, WA 98520
Full-time
Onsite
Mid, Senior Level
$18/hr - $24/hr
5+ years expArchdiocese of Seattle is a parish supported Catholic school focused on educating innovative thinkers and ethical leaders. They are seeking a full-time School Office Manager to manage the operations of a private early learning/elementary/middle school office, providing secretarial assistance, maintaining records, and ensuring effective public relations with the school community.
Religion
Responsibilities
Manages the operation of the school office. Greets parents, students, and visitors entering the office and provides assistance. Answers the telephone and responds to inquiries; screens calls for the School Principal, faculty, staff, and students. Receives and distributes mail. Promotes effective public relations with parents, parishioners, alumni, and the general public
Provides secretarial assistance to the School Principal and faculty. Compiles data for enrollment and prepares other reports and lists. Formats and types correspondence, forms, and reports from handwritten drafts. Duplicates materials. Types and distributes school newsletter and other school community information as needed
Processes enrollment materials; completes data input on computer; maintains current class lists; completes procedures for students transferring to the school or withdrawing from the school
Maintains student attendance and tardy records; alerts principal to student attendance problems; contacts parents to verify absence of students
Maintains records and files for family and student information and health records; completes annual immunization report for the State of Washington; archives records as needed; maintains confidentiality
Maintains accounting ledgers for and billing for general school budget (i.e. cash tuition accounts, lunch accounts, Extended School Services billing, etc.); collects monies for various student activities, payments, and donations; prepares and maintains bank deposits; coordinates with Parish Office staff on invoices, deposits, payments, and timesheets for hourly employees; submits daily lunch count; generates and prints monthly lunch calendar; sells SCRIP cards and manages petty cash account
Processes free and reduced lunch application forms; evaluates and approves forms per guidelines; informs parents; maintains records
Requisitions, receives, accounts for and distributes school supplies, textbooks, office supplies, and materials; troubleshoots problems with office equipment and calls for service if needed; writes work orders for maintenance
Supervises students who come into the office; provides basic first aid and medical care to ill or injured students; calls parents and makes arrangements for transportation home, if necessary; gives medication as authorized; maintains medication authorization records
Coordinates with a variety of programs as requested, such as, PTO, fundraisers, school pictures, open houses, Special Friends Lunch, etc
Coordinates daily substitute activities/needs (certificated and non-certificated) for the purpose of ensuring that staff absences are covered in a timely manner; greets substitutes and provides information needed
Monitors building visitors, visitor sign-in procedures and building activities including crisis situations and safety procedures
Performs a variety of related duties and special projects as assigned
Qualification
Required
Knowledge of general secretarial procedures
Knowledge of correct grammar, spelling, English language usage
Knowledge of general bookkeeping procedures; ability to maintain accounting ledgers
Keyboarding skills at 60 words per minute or more
Skill in operating general office machines
Skill in written and oral communication
Ability to operate a computer and use specific software applications (i.e. Microsoft Word Office Suite, including Word and Excel)
Ability to accurately perform arithmetic calculations
Ability to set up and maintain an accurate filing system
Ability to attend to detail and follow tasks through to completion
Ability to organize and set priorities
Ability to work effectively under pressure and remain flexible
Ability to work independently with minimal supervision
Ability to maintain confidentiality
Ability to establish and maintain effective working relationships with faculty, staff, parents, students, and the general public
High school diploma or equivalent and at least five years of secretarial experience, including records maintenance, bookkeeping, and customer service
Must hold current First Aid and CPR certification or have the ability to obtain
Must pass a background check and complete the Archdiocesan Safe Environment Training
Preferred
Experience working with children, particularly in a school setting
Catholic
Benefits
10 days of paid sick leave per school year
Holiday pay
Medical
Dental
Vision
Life
Accidental death and disability
Long term disability
Pension
403(b)
HSA
FSA
Generous sick leave
Vacation
Holidays
Company
Archdiocese of Seattle
Archdiocese of Seattle is a religious institution that offers services to parishes, educational groups, and poverty initiatives.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Caitlin Hillary Moulding
Chief Operating Officer
Erin Oest-Larsen, CFRE
Chief Development Officer
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