Algernon Group · 1 day ago
Executive Assistant
Atlanta, GA
Full-time
Onsite
Mid Level
3+ years expAdditional Ventures is a nonprofit foundation focused on accelerating research progress in biomedical fields. They are seeking an Executive Assistant to support the CEO by managing schedules, coordinating meetings, and improving administrative processes while maintaining confidentiality and discretion.
Biotechnology
Hiring Manager
Emma Seabrook
Responsibilities
Strategically manage all aspects of the CEO’s schedule, with an ability to ensure that the CEO’s time is prioritized appropriately against daily and long-term activities
Take meeting minutes, document decisions, and track action items to ensure follow-through
Act as a trusted representative of the CEO, exercising sound judgement and discretion when handling sensitive or confidential information
Identify opportunities to improve administrative processes, workflows, and systems to increase efficiency and effectiveness
Schedule meetings with internal and external stakeholders, such as for progress reporting with grantees and quarterly meetings with the Scientific Advisory Board
Build strong relationships with internal and external stakeholders, and making the appropriate judgment calls when prioritizing requests and troubleshooting issues
Provide administrative and office support with a high degree of accuracy and timeliness, such as tracking basic financial transactions, developing summary-level information on programs, and preparing organization-wide communications
Manage all aspects of travel arrangements for the team, with an ability to balance individual travel needs/preferences with budget/policy direction
Support the planning and execution of internal and external events, including location scouting, scheduling, document preparation, event logistics, on-site support, and travel
Support in the planning and execution of team quarterly on-site meetings, at varied locations
Up to 10% travel is required
Qualification
Required
3+ years of experience and Bachelor's degree or equivalent experience required
Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
Superior organizational skills and attention to detail and quality
Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with professionalism
Ability to create team and organizational systems to solve recurring problems
Ability to effectively work on a team in a complex, fast-paced environment
Proficiency in Microsoft Office software applications and the ability to quickly learn new software programs related to daily responsibilities
Ability to work entirely remotely
Company
Algernon Group
Algernon Group is a team of seasoned talent acquisition consultants partnering with biotech companies and VCs to deliver comprehensive, customizable talent solutions.
2-10 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase