Hajoca Corporation ยท 2 weeks ago
Profit Center Office Administrator- Part Time
Somers, NY
Full-time, Part-time
Onsite
Entry Level
1+ years expHajoca Corporation is seeking a Profit Center Office Administrator to join their team. The role involves managing invoicing, expense vendor invoices, and cash transactions while ensuring smooth operations and resolving discrepancies.
Building MaintenanceBuilding MaterialProfessional ServicesWholesale
Responsibilities
Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review
Generate daily invoice preview reports for management review
Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed
Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner
Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team
Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center
Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center
File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy
Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy
Perform daily, weekly, and monthly duties as defined by the Manager and Company policy
Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner
Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying
Successfully complete required safety and compliance training programs as assigned
Perform other reasonably related duties as assigned by immediate supervisor and other management as required
Qualification
Required
1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role
Knowledge of basic accounts receivable/payable bookkeeping practices and terms
Preferred
Be able to use Microsoft Office software to communicate via email and to review reports and documents
Demonstrate outstanding customer service and interpersonal communication skills
Possess a high level of accuracy and attention to detail
Be able to build and maintain a positive working relationship with customers, vendors, and co-workers
Be able to research, analyze data, and solve problems
Be able to prioritize work projects and multi-task
Read, write, speak, and understand English
Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals
Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments
Company
Hajoca Corporation
In 1858, one enterprising individual invested his life savings of $200 to start a business grinding key stops for plumbers in Philadelphia.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kathy Rusko
Chief Financial Officer
Matthew Pothier
Chief Information Officer
Company data provided by crunchbase