The Brookings Institution · 1 month ago
Finance Assistant, Economic Studies (Job ID: 2025-3766)
US-DC-Washington
Full-time
Hybrid
Entry Level
$54K/yr - $64K/yr
1+ years expThe Brookings Institution is a nonprofit public policy organization based in Washington, DC. The Finance Assistant will provide primary administrative support to the Director of Finance and the Economic Studies Program Finance team, assisting with budget tracking, financial management, and project management tasks.
EducationNon ProfitPoliticsPublic RelationsTraining
No H1B
Responsibilities
Assists with preparation and monitoring of budget tracking systems and spreadsheets
Assists or leads with monthly accounting closing process procedures including running and reviewing reports, preparation of journal entries, payroll adjustments and tracking the progress of corrections submitted to accounting
Coordinates review and project management of all monthly program-wide internal charges by cost center, program and scholar, including facilities and ITS charges, guest space and computer charges; makes corrections as needed
Codes P-card expenses for the assigned cost centers or scholars
Tracks, monitors and prepares vendor, invoice, and contract payments for review by ES Finance team
Works with ES Finance team to problem-solve payment and accounting issues that arise
Draft or assists with proposal and forecast budgeting, as needed
Draft or assists with preparation of project and program budget materials, as needed
Attends meetings and training sessions, as needed
Responsible for organizing and maintaining folders in the ES Finance SharePoint site under supervision from the ES Finance team including but not limited to budget files, contract files, vendor and payment files
Distributes or coordinates distribution of relevant correspondence to ES staff as requested
Responsible for managing the timesheet and effort certification processes including sending timesheet e-mails to new staff, running the status reports and sending reminders to ensure submission, certification and approval deadlines are met
Assists project management of the ES contract process including assisting drafting contracts, routing contracts in Ironclad, coordinating with ES Finance team and project teams on communications with consultants and vendors, maintaining executed contracts and contract deliverable tracker
Updates and maintains Workday and Adaptive data as needed under the supervision of ES Finance team including requesting and maintaining vendor IDs, sponsor IDs, grant IDs, running Workday reports, reviewing/monitoring data audit reports, award setup and exception profiles, and provides general project and award maintenance support as needed under supervision from the ES Finance team
Assists ES Director of Finance with portfolio management
Assists ES Finance team with internal projects and initiatives as needed
Qualification
Required
Bachelor's degree required
Minimum one year of related financial or administrative experience required; experience can come from part-time work, work in a college setting, or internships
High level of attention to detail required
Strong administrative and organizational skills
Excellent oral and written communication skills
Strong customer service orientation
Knowledge of Microsoft Office Suite
Must be a mature, self-motivated, team player who gets along well with a variety of personality-types and can work independently
Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities
Extreme honesty and discretion required, with the ability to appropriately handle confidential information
Must be authorized to work for any employer in the U.S
Preferred
Some business courses preferred
Some background in research, academic, financial, or non-profit setting is preferred
Budget experience and/or familiarity with budgeting or accounting software a plus
Benefits
Medical, dental, and vision benefits
Generous time off
Workplace flexibility
Company
The Brookings Institution
The Brookings Institution is a nonprofit public policy organization that focuses on analyzing public policy issues at the national level.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$3.69MKey Investors
Patrick J. McGovern FoundationAlfred P. Sloan Foundation
2023-12-20Grant· $0.5M
2022-01-01Grant· $1.5M
2018-01-01Grant· $1.69M
Leadership Team
Martin Indyk
Vice President and Director, Foreign Policy Studies Program
Amy Liuv
Nonresident Senior Fellow
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