Hofstra University · 2 months ago
Administrative Assistant to the Vice President for Administration and Chief of Staff
Hempstead, NY
Full-time
Onsite
Mid Level
$75K/yr - $80K/yr
3+ years expHofstra University is a nationally ranked institution located in Hempstead, N.Y., dedicated to preparing students for future challenges. The Administrative Assistant to the Vice President for Administration and Chief of Staff provides high-level administrative support, facilitates communication, and coordinates important meetings and events that align with the university's strategic priorities.
Education
Responsibilities
Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination
Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards
Assists in the preparation of briefings, reports, presentations, and communications
Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President
Maintains organized systems for managing confidential information and departmental records
Assists with special projects and initiatives as assigned by the Vice President or the President
Provides high level customer service as front line reception in the Office of the President
Works collaboratively with staff in the Office of the President to support day-to-day operations
Partners with other administrative assistants in the President’s Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects
Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations
Maintains effective communication and collaboration with administrative units across the University
Performs related duties as assigned
Qualification
Required
Bachelor's degree required
Minimum of three years of progressively responsible administrative experience, preferably in higher education
Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms
Ability to work occasional evenings or weekends to support Board meetings and university events
Preferred
Experience working in a senior administrative or executive office environment
Prior experience supporting a governing board or executive leadership team
Company
Hofstra University
Hofstra University is a private, non-profit, nonsectarian institution located in the village of Hempstead, New York
1001-5000 employees
H1B Sponsorship
Hofstra University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (7)
2023 (9)
2022 (14)
2021 (10)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
National Safety Council
2024-04-29Grant
Leadership Team
Kristy Loewenstein
Dean
Recent News
2025-12-03
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