Menlo School · 1 month ago
Arts Administration and Operations Internship
Atherton, CA
Internship
Onsite
Intern
$17.50/hr - $17.50/hr
Start in 2026 SummerMenlo School is seeking Arts Administration and Operations Interns for its 2026 season. The intern will gain valuable skills in leadership, human resources, event planning, and arts administration while supporting the operations team in planning and executing activities and events for the festival.
Education
Responsibilities
Coordinate supply and equipment needs including procurement, inventory/tracking, receiving deliveries, etc
Prepare and distribute festival materials, including welcome packets, orientation schedules, and internal documentation
Help coordinate logistics for festival housing, transportation, and equipment needs
Assist with planning and coordination of donor and hospitality events
Cultivate relationships with home hosts, donors, vendors, and volunteers through in-person interaction, phone, email, and written correspondence
Other administrative and operational responsibilities as needed
Serve as a professional and welcoming representative of the festival to artists, patrons, and students
Assist with daily operational tasks, including scheduling, rehearsal room management, and communications
Provide on-site event support for concerts, receptions, master classes, educational programs, and post-concert events including setup, serving, and clean-up
Manage merchandise operations, including setup and staffing of sales tables, maintaining displays, coordinating artist sales and autograph sessions, daily inventory, reconciling sales, and preparing reports
Manage RSVPs and guest list management for post-concert donor events
Assist in liaising with home hosts and artists, including making site visits
Support audience services including concessions, usher coordination, and information desk operations
Maintain organized financial and event records in databases and spreadsheets
Assist with the input of various master schedule items into the festival’s scheduling software including production schedule and usher assignments, ensuring adequate coverage for all events and activities and 100 percent accuracy in data entry
Create daily informational schedules and other handouts for distribution in the festival Welcome Center
Oversee and create select festival signage; post throughout campus
Oversee daily Mornings@Menlo master classes and Café Conversations as house manager, and assist with evening events as assistant house manager
Uphold the highest standards of hospitality, professionalism, and teamwork across all festival activities
Document best practices and contribute to the internship training binder at season’s end
Qualification
Required
Interest in human resource management, arts administration, and/or nonprofit management
Ability to remain calm and professional in a fast-paced environment, as well as make good decisions quickly
Ability to both work independently and integrate with a larger, cohesive team
Display sound judgment, tact, diplomacy, and flexibility with different personalities and working styles
Ability to lift and carry up to 25lbs
Strong writing, analytical, organizational, and interpersonal skills
Advanced proficiency with computers and various organizational software
Impeccable attention to detail
Positive energy and a willingness to pitch in to be a team player wherever needed
Flexibility, stamina, and the ability to thrive in a fast-paced environment
Open to receiving feedback and guidance throughout the course of the internship
Preferred
An interest in classical music or the performing arts is helpful, but not required
Benefits
Comprehensive group insurance plans
Retirement plan with exceptional employer contributions
Lunch on site during the festival
On-the-job training and hands-on experience working with the organization’s staff in a professional, supportive environment
A broad perspective on the many components that form an internationally renowned classical music festival
Free tickets to select performances, subject to availability and schedule demands
Career development assistance
College credit, work study, independent study, and/or cooperative learning programs may be available through your college or university.
Company
Menlo School
Menlo School’s mission is to empower students to explore and expand their interests, develop the skills necessary for success in college.
Founded in 1915
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dorothy Zhang
Founder of Menlo's Women in Engineering Science & Technology (MWEST) club
Isabel Prado-Tucker
WINS (Women in STEM) Club Founder and Co-Leader
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