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Inside Higher Ed · 4 weeks ago

President's Office Fellow

Newport News, VA

Full-time

Onsite

New Grad, Entry Level

Christopher Newport University is a leading regional public university in Virginia, dedicated to providing an inclusive and excellent educational experience. The President’s Office Fellow will support the Office of the President by executing special projects, managing administrative tasks, and representing the office at various events.

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Responsibilities

Works directly with the Deputy Chief of Staff and Executive Administrative Assistant to ensure that day-to-day activities within the administration of the office are executed effectively and in a timely manner

Receives and screens visitors to the President’s Office, provides assistance and directs them to appropriate personnel and locations when necessary

Answers incoming telephone calls and screens and directs them accordingly

Interacts with students, parents, faculty, administrators, and local and state government officials

Manages and completes special projects and prepares reports consistent with and in response to the priorities of the President and senior staff

Meets with potential students and families and provides feedback on the CNU experience

Serve as a liaison from the President’s Office to other administrative offices on matters related to student issues and concerns and directs students, parents and community questions to the appropriate person and/or office

Supports the President at events and is responsible for appropriate follow-up with prospective students, parents, alumni, donors and friends

Assists the Deputy Chief of Staff and Executive Administrative Assistant with events that involve the President including logistics and maintaining RSVP lists

Assists with administrative support by answering incoming phone calls, prioritizing and relaying messages, and assisting with copies and materials

Provides administrative support to the Deputy Chief of Staff and other office staff in a professional and timely manner

Assists with composing and distributing of the President’s correspondence, and, when applicable, organize celebration events/gifts on behalf of the President and other senior leaders

Delivery of items (reports, proposals, letters, contracts, etc.) when needed

Attend events and speaking engagements with the President and, when necessary, travels with the President to off campus events and meetings. This will include working some nights and weekends

Assist in the preparation for Board of Visitors meetings

Ensure that all Presidential office matters are maintained at the highest level of confidence

Responsible for ensuring that the President’s Office spaces (conference room, servery, file room are kept tidy and ready for business/meetings)

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty

Develops and maintains very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully supports the “Student’s First” value at CNU and routinely goes the extra mile in providing service

Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position

Report unsafe work conditions to your supervisor

Immediately report work-related incidents to your supervisor and participate in accident investigation requests