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Inside Higher Ed · 2 weeks ago

Purchasing Assistant - Lab Animal Services

Augusta, GA

Full-time

Onsite

Entry Level

$18.85/hr - $23.56/hr

2+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators and healthcare providers. The Purchasing Assistant for Lab Animal Services is responsible for procuring live research animals, coordinating with vendors, and managing transactions, ensuring compliance with institutional guidelines.

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Responsibilities

Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors

Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders

Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards

Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived

Perform monthly reconciliation of procurement card (P-card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines

Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on-site visitors in a professional and courteous manner

Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow-up as needed for collection on past-due accounts

Perform all other job-related duties as assigned

Qualification

Cayuse softwareP-Card managementMicrosoft OfficeLab animal managementMulti-tasking skillsInterpersonal skillsWritten communicationVerbal communicationOrganizational skillsTime management