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Oscar de la Renta · 3 weeks ago

Finance & Operations Coordinator

Manhattan, NY

Full-time

Onsite

Entry, Mid Level

2+ years exp

Oscar de la Renta is looking for a Finance & Operations Coordinator to manage the PO-to-pay process for Cost of Goods and Samples. The role involves ensuring accurate matching of invoices, coordinating with vendors, and working closely with the Finance, Design, Production, and Warehouse teams.

ApparelConsumer GoodsFashionLifestyleRetail

H1B Sponsor Likely

Hiring Manager

Mariam Halawa

Responsibilities

3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production

PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy

Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season)

Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month

Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause

Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details

Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching

Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions

Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis

KPIs: Held to key metrics such as match rate and month-end close timing

Qualification

Advanced ExcelWholesale operations experienceCross-functional collaborationGCS A2000 experienceLanded cost understandingOrganizationMultitaskingTime managementClear communication

Required

2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods

Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting)

Exceptional organization, collaboration, and time management

Accurate multitasking

Clear written and verbal communication (including with overseas vendors)

Preferred

Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience)

Cross-functional work with vendors, operations, and retail partners preferred

Experience with GCS A2000 a plus

Basic understanding of landed cost components (freight/duty) is a plus

Company

Oscar de la Renta

Glassdoor2.7

Oscar de la Renta is an apparel & fashion company specializing in beauty products and accessories.

Founded in 1965

Brooklyn, New York, USA

51-200 employees

http://oscardelarenta.com

H1B Sponsorship

Oscar de la Renta has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2)