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Cornell University · 3 weeks ago

Project Administrative Assistant

Ithaca (Main Campus)

Full-time

Hybrid

Entry Level

$26.41/hr - $30.69/hr

2+ years exp

Cornell University is seeking a full-time Project Administrative Assistant for the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability. The role involves providing program support for research projects focused on disability-related initiatives, including coordination of meetings and customer service.

BiotechnologyHigher EducationMedicalUniversities

Growth Opportunities

No H1B

Responsibilities

Provide program coordination assistance to project personnel for disability related projects

Schedule and organize meetings, training sessions, webinars

Take, edit and distribute meeting notes and document action items

Provide extensive customer service support via email and phone

Proof, copy edit, and format written materials

Create Section 508-compliant presentations and materials

Prepare and send surveys

Maintain project timelines and track output

Assist in grant proposal preparation

Perform general administrative and fiscal duties

Qualification

Microsoft Office SuiteOnline meeting platformsCustomer service skillsEvent planningProofreadingDatabase knowledgeIndependent judgmentAttention to detailCommunicationOrganizational skillsInitiative

Required

Hold an Associate's degree and two to four years of experience in an office setting or equivalent combination of education and experience

Possess the aptitude to work independently

Have experience exercising discretion and independent judgment

Have the ability to interact tactfully with diverse groups of individuals

Demonstrate the propensity to take initiative and be a proactive team member

Have outstanding organizational skills and strong attention to detail

Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes

Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar

Be experienced at utilizing online meeting platforms such as Zoom or Microsoft Teams

Display strong customer service skills and attitude

Successfully oversee and prioritize multiple tasks under pressure within a busy office environment

Have prior experience with meeting and event planning

General database operating knowledge

Experience modeling values that support inclusion, belonging, and wellbeing

Preferred

Bachelor's degree strongly preferred

Five or more years of experience in an office setting (preferably research based)

Working knowledge of document and internet accessibility standards desirable

Experience making documents accessible

Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites

Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents

Prior experience working with Adobe InDesign, Acrobat Professional, HTML or other web development tools desirable

Experience with project planning/management software

Experience with Qualtrics or similar survey software

Experience in proofing and editing technical and scientific papers in the social sciences

Experience with grant submission process

Experience with webinar customer service and platforms including use of advanced collaboration features

Knowledge of Cornell University fiscal policy and systems

Knowledge of various disability-related programs

Benefits

Employees typically perform this role remotely 2 days per week and on-campus 3 days per week.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.

Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.

To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays.

Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.