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Meridian International Center · 3 weeks ago

Coordinator, Events

Washington, DC

Full-time

Onsite

New Grad, Entry Level

$49K/yr - $55K/yr

Meridian International Center is a non-profit diplomatic center based in northwest Washington, D.C. They are seeking a Coordinator for Events who will support and execute all events while managing financial responsibilities and ensuring accurate reporting and administrative processes.

Non Profit

Culture & Values

Responsibilities

Assist with scheduling, planning, and coordinating all events, including setup, service, delivery, and breakdown

Maintain updated event sheets (BEOs) and production schedules and coordinate weekly distribution

Communicate with Event Operations, Facilities and Event Managers on all details, to include proactively resolving any missing details

Assure all events are accompanied by a diagram created by the assigned Event Manager

Support day-of event operations when needed

Maintain complete and accurate financial records for the team, including accounts receivable, preparing invoices, tracking payments, submitting contacts for signature as appropriate

Assist in creating all final balance invoices, vendor invoices, reconciliations, and expense tracking

Prepare weekly 'Batch Reports' for Finance Department

Maintain organized record-keeping systems for events, financial documents, and operational files to ensure compliance with internal financial controls, audit requirements, and accounting procedures

Assist Event Managers with menu signage and place cards

Complete contract templates and be responsible for client signature via Adobe Sign

Coordinate vendor orders, deliveries, and purchasing documentation for Events team

Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines

Other duties as assigned