NEOGOV · 1 month ago
SENIOR ADMIN ASSISTANT
Vero Beach, FL
Full-time
Onsite
Senior Level
$25.60/hr - $25.60/hr
5+ years expNEOGOV is seeking a Senior Admin Assistant for the City of Vero Beach. The role involves providing high-level administrative and secretarial support to a department director, ensuring the efficient flow of information and performing various related duties.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs variety of routine and complex secretarial duties for a department director
Maintains confidential records and reports for department
Maintains schedules, completes travel arrangements and processes travel requests for advances or reimbursement
Maintains and tracks budgetary expenditures, processes invoices and budgetary expenditures
Responds, records and/or routes incoming telephone calls, e-mails, or walk-ins
Composes, types, transcribes, and edits a variety of correspondence, reports, memoranda, and other material from written draft, tape or dictation
May transcribe minutes and dictation requiring the understanding of complex terminology
Establishes and maintains accurate records and files
Assists in preparation and assembly of City Council agenda items
Reviews office procedures and work processes; and recommends changes in procedures and processes to improve customer service and operational efficiency
Interprets City ordinances, regulations and codes for employees and the general public
Prepares reports summarizing business operations within the office and generates other periodic or ad hoc reports as required
May oversee the operations of an office to include supervising staff. Sets work priorities, supervises, motivates and evaluates the work of assigned staff. Evaluates workloads, assignments, and resolves interpersonal conflicts among staff. Trains staff in proper procedures, processes and customer service principles
Responds to inquiries and requests
Performs duties of co-workers as assigned to ensure continuity of operations during absences
Qualification
Required
Post secondary education in Office or Computer Systems Technology, Business Administration or related field and five (5) years of secretarial or office management experience at the management level; or an equivalent combination of training and experience
An Associate's degree in Office or Computer Systems Technology, Business Administration or related field may substitute for one (1) year of the required experience
Some positions may require a valid Florida Drivers' License
Knowledge of the City's governmental organization, and departmental policies and procedures
Knowledge of standard office principles and procedures
Knowledge of the capabilities and functions of standard and specialized software applications including word processing, databases, spreadsheets and presentations
Knowledge of basic math and accounting principles
Knowledge of principles of business English, grammar and punctuation and composing, handling, and responding to written correspondence at an upper management level
Knowledge of principles of effective customer service and telephone etiquette
Knowledge of record keeping/file maintenance practices and procedures
Ability to prioritize competing demands to ensure work is completed in a timely manner
Ability to use of various office machines including phone, fax, copiers, calculators and in operating personal computers and Microsoft Office applications
Ability to accurately code, record, retrieve and verify information and to maintain confidential information
Ability to coordinate calendars, appointments, room assignments, etc
Ability to utilize public relations techniques in responding to inquiries and complaints
Ability to establish and maintain effective working relationships with those contacted in the course of work
Ability to communicate effectively, both orally and in writing
Benefits
Medical, dental and vision plans
Life insurance coverage for you and your dependents
Employee long term disability coverage
Flexible spending plans for medical reimbursement and dependent care
An employee assistance program for you and your dependents
A voluntary 401a Retirement Plan with generous employer contribution
Voluntary 457(b) tax-deferred compensation and ROTH IRA plans to supplement your retirement
An extensive wellness program that includes health fairs and much more
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase