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Essential Anesthesia Management · 1 week ago

Operations Coordinator - Anesthesia Staffing Scheduler

United States

Full-time

Remote

Entry Level

1+ years exp

Essential Anesthesia Management is seeking an Operations Coordinator - Anesthesia Scheduler to serve as a site liaison and key provider point of contact. The role involves managing the daily scheduling of anesthesia providers, ensuring adequate coverage for procedures, and maintaining communication with facilities and staff.

Health CareHospitalMedical

Responsibilities

Prepare, monitor, analyze, and evaluate schedules across EAM sites. Be able to bring manager potential solutions to schedule, understanding the nuances of each facility needs and provider preferences

Participate in new site start up with moderate manager direction and supervision

Manage the schedule of a larger number of less complex sites and two or more complex sites

Collect and maintain individual personal preferences for scheduled shifts and time off

Schedule anesthesiologists and CRNAs for shifts based on practice needs, facility requirements, and provider availability

Ensure adequate coverage for all scheduled procedures and cases by assigning appropriate anesthesia providers to each shift

Reports staffing concerns immediately (over or under-staffed)

Responsible for adding open shifts and locum needs into Lokum app or similar virtual marketplace

Communicate shift assignments, updates, and changes to anesthesiologists and CRNAs, ensuring clarity and accuracy in scheduling details

Verify creds and autonomously initiate creds for existing providers that scheduler adds at new facility

Coordinate emergency coverage for unexpected absences or staffing shortages to maintain uninterrupted anesthesia services

Complete and have a sound grasp of the Company’s Healthcare Compliance Program including participating in training, complying with policies and procedures, and alerting a supervisor to any potential violations

Maintain accurate records of provider schedules, shift assignments, and staffing levels in MyStaff Schedule (MSS) with little to no assistance on advanced scheduling tasks such as linking schedules, running reports and setting up advanced validation rules

Initiate the monthly facility billback process by sending Manager details around bill backs for each site

Communicate effectively with all CRNAs, physicians and administrative staff. Communicate continuously with anesthesia leadership regarding issues and concerns

Demonstrate courteous and cooperative behavior with managers and staff

Be able to handle special projects with minimal oversite from manager