Amerit Fleet Solutions · 3 weeks ago
Fleet Maintenance Operations Coordinator
Charlotte, NC
Full-time
Onsite
Entry, Mid Level
$24/hr - $29/hr
2+ years expAmerit Fleet Solutions, one of the leading fleet maintenance companies in the U.S., is seeking an experienced and detail-driven Fleet Maintenance Operations Coordinator to join their growing team. The role involves maintaining the vended fleet for Amerit’s customers by ensuring all scheduled maintenance is completed on time and in compliance with customer requirements, state regulations, and federal DOT standards.
AutomotiveCRMInformation Technology
Responsibilities
Coordinate and track all scheduled and required fleet maintenance services (PMs, oil changes, DOT inspections, state and aerial inspections, etc.)
Ensure all maintenance is completed in full compliance with customer standards, OEM specifications, and state/federal regulations
Communicate regularly with drivers and supervisors to confirm scheduling, escalate no-shows, and resolve service delays
Work directly with vendors to schedule, monitor, and confirm service completion for assigned fleets
Review and verify estimates and invoices using book rates for accuracy in cost, labor hours, and parts pricing
Evaluate vendor performance based on timeliness, accuracy, and quality of service
Maintain thorough and organized documentation of all maintenance events in the designated fleet management system as the official system of record
Track and report on maintenance due dates, overdue services, and compliance metrics
Support escalation of unresolved maintenance issues to supervisors or vendor management for resolution
Ensure all PM, DOT, and state inspections are completed prior to expiration and compliant with customer KPIs
Partner with internal teams (e.g., billing, parts, warranty) as needed to ensure cost accuracy and repair accountability
Uphold Amerit’s standard of excellence, safety, and compliance across all vendor and maintenance activities
Qualification
Required
Minimum of 2 years in fleet maintenance coordination, service writing, or vendor management
Strong understanding of automotive and fleet maintenance practices, including PM schedules, DOT and state inspections, and vendor repair processes
Must be highly organized and detail-oriented, capable of tracking large volumes of maintenance schedules and ensuring all work is completed on time
Excellent written and verbal communication skills to interact effectively with drivers, vendors, and supervisors
Ability to evaluate and compare estimates against book rates and average repair times to verify invoice accuracy
Proficiency in fleet management systems (e.g., Hub, Dossier, FleetFocus, or similar) and Microsoft Office Suite (Excel, Outlook, Teams)
Ability to resolve scheduling conflicts, vendor delays, and compliance issues under tight deadlines
Proven ability to maintain accurate records, service logs, and compliance documentation as a system of record
High school diploma or equivalent required
Preferred
Automotive repair experience or prior technician background strongly preferred
Bachelor's degree preferred in Business, Logistics, Automotive Management, or related field
Benefits
Medical, Dental, and Vision coverage.
Paid vacation, holidays, and sick time.
401(k) with company match.
Life and disability insurance.
Tuition reimbursement.
Career advancement opportunities in one of the fastest-growing fleet maintenance organizations in the nation.
Company
Amerit Fleet Solutions
Amerit Fleet Solutions is an automotive company that provides fleet maintenance and repair services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Ridgemont Equity Partners
2025-01-28Acquired
2018-08-22Private Equity
2015-03-31Private Equity
Leadership Team
Ross Rachey
Chief Executive Officer
Dan Williams
Founder and Board Member
Recent News
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