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State of Florida · 2 weeks ago

ACCOUNTANT IV - 31001403

Tallahassee, FL

Full-time

Onsite

Mid Level

$49K/yr - $49K/yr

The Florida Division of Emergency Management (FDEM) is responsible for planning and responding to natural and man-made disasters. The Accountant IV position involves managing contractual agreements, processing payments, and ensuring compliance with financial policies and procedures.

Government Administration

No H1B

Responsibilities

Process contractual service invoice payments

Route, review, encumber, and manage contractual services agreements and contractual services encumbrance reconciliation

Audit and approve purchasing card charges as assigned in P-Card Works

Responsible for use of related systems to process payments and for timely settlement of payment

Consult with FDEM staff as necessary to ensure proper and timely payment

Assist staff with compliance with FDEM’s travel policies and procedures

Data entry of a variety of accounting transactions into FLAIR using source documents and payment records created by accounting staff

Assist with verification and corrections as needed of daily FLAIR input before nightly update of system

Secondary functions of this position include auditing and processing all incoming vendor invoices against the purchase order within Emergency Management Enterprise Solution (DEMES) to verify the invoice and supporting documentation are in accordance with all applicable laws and regulations for the State of Florida, not limited to Florida Statutes, Florida Administrative Codes, and departmental policy and procedures

Approve travel transactions in STMS

Reconcile the encumbrance balance in FLAIR to the purchase order balance in MFMP, prior to processing an invoice for payment, ensuring the correct coding is being used and there is adequate funding to cover the cost

Participate in year-end closing activities related to certified forward of outstanding obligations for non-FCO and non-pass-thru categories

Perform other related duties as required

Qualification

Accounting principlesFinancial systemsData analysisMicrosoft Office SuiteProblem-solving techniquesResearch skillsEffective communicationOrganizational skills

Required

Demonstrated experience analyzing, compiling, reporting, and reviewing financial data

Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems

Knowledge of basic accounting or auditing principles

Knowledge of monitoring techniques

Knowledge of basic mathematics

Knowledge of accounting, financial, budgetary, and procurement systems

Ability to review, analyze, and evaluate data

Ability to examine financial records

Ability to understand and apply laws, rules, regulations, policies and procedures

Ability to conduct research and prepare reports

Ability to probe and obtain critical facts

Ability to utilize problem-solving techniques

Ability to plan, organize, and coordinate work assignments

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with others

Ability to recognize the validity, authenticity, and propriety of accounting and operating records

Ability to interpret regulations and policies for federal and state programs and provide assistance to staff to ensure the awareness of financial guidelines, procedures, and directives

Ability to compile, organize, retrieve, and analyze detailed financial data related to assigned programs and to monitor expenditures and close out state and federal awards

Ability to apply historical financial data to forecast future financial obligations

Ability to work independently with state and federal staff and liaisons in the management of program grants and assigned related responsibilities

Ability to utilize financial and data analysis software

Ability to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and be able to deploy to emergency sites with limited advance notice

Knowledge of travel requirements and Florida Statutes 112.061