University of Virginia ยท 3 weeks ago
Intermediate Administrative Assistant
Charlottesville, VA
Full-time
Hybrid
Entry, Mid Level
1+ years expThe University of Virginia seeks an Intermediate Administrative Assistant to join the Department of Family Medicine within the School of Medicine. This role involves providing administrative support for clinical and research faculty, including tasks such as calendar management, website maintenance, and managing grant references.
Higher Education
Responsibilities
Provide advanced, administrative coordination to support office operations and special projects
Arrange business travel, coordinate meetings, and support agenda management and expense tracking
Maintain website and update faculty CVs
Scholarly reference management and assist with grants as needed
Compile data for preparation and editing for senior leaders
Review and answer correspondence, screen callers and visitors, and handle confidential matters
Manage electronic files and produce/edit reports and documents
Serve as the point of contact for facility, equipment, or service calls
Organize meetings and materials for special events
Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel
In addition to the above job responsibilities, other duties may be assigned
Qualification
Required
High School diploma
Must have excellent written and verbal communication skills
Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment
Preferred
One or more years of relevant experience is preferred. Bachelor's may substitute for experience
Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is preferred
Administrative experience in academia experience preferred
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
H1B Sponsorship
University of Virginia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (263)
2024 (223)
2023 (262)
2022 (202)
2021 (163)
2020 (155)
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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