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Notable · 1 hour ago

Executive Assistant to CEO (Temporary)

San Mateo, CA

Full-time

Hybrid

Mid, Senior Level

3+ years exp

Notable is the leading healthcare AI platform focused on transforming workforce productivity. They are seeking a dynamic Interim Executive Assistant to provide comprehensive support to the CEO during a temporary maternity leave coverage period, requiring exceptional organizational abilities and strong business acumen.

Artificial Intelligence (AI)Health CareHealth DiagnosticsInformation ServicesSoftware

Responsibilities

Provide dedicated administrative support to the CEO, managing daily operations and priorities

Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring the CEO is properly prepared for each engagement

Handle sensitive information and communications with discretion and professionalism

Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation

Draft and edit correspondence, presentations, and other business documents

Facilitate effective communication between the CEO and internal/external stakeholders

Support office operations and maintenance, ensuring a professional work environment

Coordinate office supplies, vendors, and service providers

Support onboarding processes for new executive team members

Lead and coordinate special projects as assigned by the CEO

Track project milestones and ensure timely completion of deliverables

Prepare and distribute meeting minutes and follow up on action items

Assist in the preparation of board meetings and executive presentations

Manage expense reports and budget tracking for executive leadership

Qualification

Executive Assistant experienceGoogle Workspace proficiencyOrganizational skillsCommunication skillsJudgmentProactive approachProblem-solving mindsetAttention to detailDecision-makingInterpersonal skillsFlexibilityTeamwork