Office Assistant (80% part-time) jobs in United States
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Neural Concept · 1 week ago

Office Assistant (80% part-time)

positionJersey City, NJ
timePart-time
remoteHybrid
seniorityNew Grad, Entry Level

Neural Concept is seeking a motivated and proactive Office Assistant to join their Operations team. The role involves supporting the daily operations of the office, assisting with employee onboarding, and coordinating events and meetings.

Artificial Intelligence (AI)Industrial AutomationMachine LearningSoftware
badNo H1BnoteU.S. Citizen Onlynote

Responsibilities

Ensure the office remains organized, well-stocked, and always welcoming for current and new employees
Coordinate with Operations team in Switzerland to support hiring, legal and administrative processes
Coordinate with vendors and service providers for supplies, deliveries, and small maintenance needs, and help implement initiatives that improve the workplace experience
Assist with onboarding process by preparing welcome kits and helping new hires settle in
Provide friendly, day-to-day support to employees and address admin and office-related requests
Support the smooth execution of internal meetings, team events and external, customer & partners events (logistics, setup, catering, materials)
Coordinate online and onsite meetings with US leadership, by managing calendars
Support in meetings and preparation when required

Qualification

Proficient in MS OfficeOrganizational skillsAttention to detailEvent coordinationFlexibleMultitaskingFluent in EnglishTeam playerAdaptable

Required

Strong organizational skills, attention to detail, and the ability to multitask effectively
At ease with meetings- IT set-up
Flexible, adaptable, and proactive with a hands-on attitude
Reliable, service-oriented, and a true team player
Comfortable in a dynamic and fast-paced environment
Proficient in common office tools (e.g., MS Office Suite, Slack)
Fluent in English
Only candidates who hold a valid working visa in the US or US citizens will be considered
Candidates must be able to be physically present in the office (Jersey City, NJ) at least three days per week

Preferred

Some initial experience in administration, hospitality, or office operations is a plus but not necessary

Benefits

25 days of paid vacations per year
Healthcare 100% offered by the company (medical/vision/dental)
401K matching

Company

Neural Concept

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Neural Concept is an intelligence platform tha transforms engineering product design through advanced 3D deep learning algorithms.
dateFounded in 2019
location
Lausanne, Vaud, CHE
people-size51-200 employees
web-link
https://neuralconcept.com

Funding

Current Stage
Growth Stage
Total Funding
$136.76M
Key Investors
Goldman Sachs AlternativesForestay CapitalAlven
2025-12-18Series C· $100M
2024-06-03Series B· $27M
2022-03-22Series A· $9.1M

Recent News

PR Newswire
Neural Concept Introduces a Physics- and Geometry-Aware AI Design Copilot, Extending Its Established Engineering AI Platform
2026-01-07
Pulse 2.0
Neural Concept: $100 Million Series C Closed To Scale AI-Native Engineering Platform
2025-12-25
venturelab.swiss
Neural Concept closes USD 100M Series C to scale AI-native engineering
2025-12-20
Company data provided by crunchbase