Worldwide Mission Critical · 2 days ago
Property Finance & Operations Manager
Herndon, VA
Full-time
Onsite
Senior Level
5+ years expWorldwide Mission Critical is a global owner’s representation and project management company dedicated to the mission-critical industry. The Property Finance & Operations Manager is responsible for financial administration, rent collection, reserve planning, vendor stewardship, and governance reporting for data center properties, ensuring accuracy and compliance in financial operations.
ConstructionData CenterProject Management
Responsibilities
Collect and process base rent, assessments and recurring charges; monitor receivables and escalate delinquencies in accordance with ownership requirements and approved collection procedures
Maintain property and parcel-level accounting and expense allocation across ownership entities, associations, and shared infrastructure, ensuring accuracy and consistency in financial records
Prepare comprehensive monthly, quarterly, and annual reporting packages, including: Income statement, balance sheet, cash flow statements, Rent roll and accounts receivables aging, Budget-to-actual variance analysis with narrative explanation and corrective actions, Reserve fund balances and capital expenditure tracking, Bank, operating and reserve account reconciliations with supporting audit trails
Maintain audit-ready financial documentation consistent with institutional investor and lender standards, Including GAAP-aligned reporting, internal controls and segregation of duties
Coordinate with ownership, lenders, auditors, and internal stakeholders to support periodic reviews, reporting requests, and compliance deliverables
Enforce and enforce a strong financial control environment, including: Segregation of duties, Dual approval and authorization workflows, Vendor validation & contract verification, Call-back, verification and fraud-prevention practices
Ensure compliance with applicable ownership requirements, lender covenants, property management agreements, and internal policies governing financial administration, procurement, and vendor management
Support external audits, lender requests, and internal review cycles by maintaining accurate records, schedules, and supporting documentation
Maintain compliance logs and administrative records, including: Vendor contracts and certificates of insurance, Tax filings and payment schedules, Escrow, reserve, and lender reporting requirements
Coordinate governance and compliance activities across ownership entities, associations, and shared infrastructure to ensure consistency, transparency, and accountability
Prepare annual operating & capital budgets for managed properties and associations, including expense planning, reserve strategy, and lifecycle maintenance considerations
Forecast short- and long-term capital requirements and monitor reserve adequacy to support asset reliability, compliance, and long-term value preservation
Track committed versus actual costs for capital projects and major repairs; analyze variances and recommend corrective actions where necessary
Maintain capital planning documentation, including asset inventories, warranty records, lifecycle schedules, and replacement planning assumptions
Support ownership decision-making by providing clear financial analysis related to capital investments, reserve funding strategies, and long-range planning initiatives
Manage vendor onboarding, invoice review, and contract compliance in accordance with approved agreements, scopes of work, and service levels
Support soft services operations (landscaping, snow removal, grounds, lighting, signage, sweeping)
Maintain service logs, inspection records, and campus compliance files
Collaborate closely with WWMC Operations and field teams to align financial oversight with on-site execution and service delivery
Monitor vendor performance and cost controls; support renewals, rebids, and scope adjustments as required to maintain service quality and cost efficiency
Support SWPPP compliance, stormwater pond reporting, and environmental filings
Maintain environmental documentation and regulatory reporting logs
Prepare and distribute financial, operational, and compliance reporting packets for ownership, lenders, and governance bodies, as required
Present operational and financial updates to internal leadership and external stakeholders in a clear, concise, and professional manner
Serve as a point of coordination for communications related to property-level financial and operational matters, excluding leasing activities
Qualification
Required
Bachelor's degree, or experience in Accounting, Finance, Real Estate, Business Administration or related discipline or equivalent relevant professional experience in financial operations, project controls, or asset support roles
5+ years experience in financial administration, project controls, real estate or infrastructure accounting, asset management support, or operational finance, including responsibility for budgets, accruals, forecasting, and variance analysis
Demonstrated experience working within controlled financial environments, including invoice approval workflows, procurement coordination, audit support, and internal control processes
Strong analytical, reporting, and systems skills, including advanced proficiency in Microsoft Excel
Proven ability to communicate effectively with operations teams, project managers, vendors, ownership, auditors, and senior stakeholders, including preparation of executive-level financial and operational reporting
Preferred
Experience supporting complex facilities, infrastructure, capital programs, or mission-critical environments preferred
Experience with enterprise financial, procurement, or real estate management platforms (e.g., Oracle, TRIRIGA, or similar systems) preferred
Company
Worldwide Mission Critical
Worldwide Mission Critical offers project management and owner's representation for data center and mission-critical construction.
51-200 employees
H1B Sponsorship
Worldwide Mission Critical has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (2)
Funding
Current Stage
Growth StageLeadership Team
Bradley Gray
Owner and Principal
Recent News
Company data provided by crunchbase