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Applied Research Solutions · 3 weeks ago

Executive Business Process Specialist

Bedford, MA

Full-time

Onsite

Senior Level, Lead/Staff

$117K/yr - $130K/yr

12+ years exp

Applied Research Solutions is a respected provider of technically integrated solutions supporting the Air Force Life Cycle Management Center. The Executive Business Process Specialist role involves providing expert-level support to Department of Defense programs, assisting in decision-making, planning, and execution throughout the acquisition lifecycle.

Business DevelopmentBusiness Information SystemsSmall and Medium Businesses

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage division-level taskers and suspense, including maintaining a running list, assigning taskers to appropriate personnel, and ensuring completion

Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspense, and responses

Gather inputs and documentation, draft responses, and facilitate reporting processes for inquiries from various sources

Track and coordinate documentation and staff packages for signature and approval

Track Officer Performance Reports (OPRs), Enlisted Performance Reports (EPRs), and civilian appraisals and feedback

Facilitate and assist with unit preparedness for inspections and Management Internal Control Toolset (MICT) evaluations

Identify, collect, synthesize, organize, and manage organizational knowledge supporting portfolios and products across the division

Accumulate, understand, and leverage knowledge of business activities on behalf of the organization and its stakeholders

Build and organize organizational and conceptual assets into knowledge bases using IT tools

Process, review, and report on acquisition documents, including Milestone Action Requests (MARs), Acquisition Program Baselines (APBs), and Acquisition Decision Memoranda (ADMs)

Provide guidance, feedback, and management support for Budget Execution Review preparations and presentations

Support management functions and processes using analytical methods to gather, analyze, and evaluate information related to organizational structures, resource requirements, manning, human resources, and DoD and Air Force program and project analysis

Assist with development and implementation of new or improved business processes using continuous process improvement

Assist with processing military and civilian awards and decorations in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805

Assist with statistical analysis and reporting related to reports, awards policies, directives, and regulations

Assist with management of organizational workflow

Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation

Assist with maintenance of unit personnel management rosters, unit manning documents, and related organizational rosters

Draft and maintain office plans and procedures, including organizational baselines, organizational charts, functional statements, mission descriptions, and telephone directories

Other duties as assigned

Qualification

DoD acquisition managementBudget Execution ReviewKnowledge managementStatistical analysisMicrosoft Office proficiencyTasker managementPersonnel documentation supportProfessional judgmentCommunication skillsAttention to detailCollaborative team player

Required

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain a Secret Clearance

Education: Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD

OR, 15 years of directly related experience, 8 of which must be in the DoD

Extensive experience with defense acquisition management processes in accordance with the DoD 5000 series instructions

Proficiency with MS Office and related tools

Strong written and verbal communication skills

Ability to coordinate across Integrated Product Teams and Front Office stakeholders

Attention to detail to ensure accuracy, completeness, and administrative compliance

Ability to manage multiple priorities, taskers, and suspense simultaneously

Professional judgment when interacting with senior leadership and Government personnel

Collaborative team player supporting organizational workflow and mission execution

Preferred

Education: Masters

Years of experience: 10 years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD

Technical Skills: Division-level tasker and suspense management

Technical Skills: DoD acquisition documentation processing (MARs, APBs, ADMs)

Technical Skills: Budget Execution Review preparation and briefing support

Technical Skills: Knowledge management and organizational knowledge base development

Technical Skills: Defense acquisition management in accordance with DoD 5000 series instructions

Technical Skills: Management Internal Control Toolset (MICT) support

Technical Skills: Personnel and manpower documentation support

Technical Skills: Awards and decorations processing in accordance with AFI 36-1004, AFI 36-2803, and AFI 36-2805

Technical Skills: Statistical analysis and reporting

Technical Skills: Proficiency with Microsoft Office and related tools