Penn State University · 2 weeks ago
Academic Program Coordinator
University Park, PA
Full-time
Hybrid
Entry Level
$38K/yr - $56K/yr
2+ years expPenn State University is seeking an energetic and detail-oriented Academic Program Coordinator to support its College of Engineering's graduate programs. The role involves coordinating various aspects of graduate program administration, including recruitment, event planning, and maintaining student records.
Higher Education
No H1B
Responsibilities
Act as the main point of contact commencing with the application process through to graduation
Orchestrate all levels of planning, preparation, and execution of various graduate events
Update graduate program communications, ensuring statistics, logistics, and policies are up to date
Coordinate the graduate student recruitment and admissions process (includes Offer Letters and Terms of Offer); respond to prospective student inquiries; arrange campus visits (travel, lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation
Assist students in course-related functions such as drop, add, and scheduling. Answer curriculum and graduation requirement questions
Coordinate and process faculty graduate teaching assignments for Department Heads' review and approval
Maintain statistics on course registration counts
Maintain graduate student records and ensure accuracy and compliance with University record security, retention schedules, and FERPA requirements
Assist with the processing and oversight of financial commitments
Assist with the graduate curricular proposal process utilizing CourseLeaf Curriculum Inventory Management (CIM) system
Monitor and update student progress toward achieving critical milestones, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate documentation with the Graduate School
Qualification
Required
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Preferred
Candidates must be detail-oriented and a team player
Excellent customer service skills
Excellent communication skills
Excellent interpersonal skills
Excellent organizational skills
Excellent problem-solving skills
Ability to handle multiple tasks
Ability to work independently and in a team environment
Proficiency in LionPath
Proficiency in Workday
Proficiency in PowerBI/iTwo
Proficiency in Zoom GRADS
Proficiency in SharePoint
Proficiency in Microsoft Office 365 (Outlook, Word, Excel)
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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