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American Flood Coalition · 3 weeks ago

Operations Director or Operations Associate Director

Washington, DC

Full-time

Hybrid

Senior Level, Lead/Staff, Director/Executive

$120K/yr - $180K/yr

7+ years exp

The American Flood Coalition (AFC) is a nonpartisan group that drives transformational adaptation to higher seas, stronger storms, and more frequent flooding. They are seeking a strategic and collaborative Operations Associate Director or Director to oversee financial systems, HR, compliance, and the operations team, thereby supporting the organization’s mission to help flood-affected communities.

Non-profit Organization Management

Responsibilities

Drive AFC's financial systems, processes, and policies, serve as thought partner to team leads on resource allocation, and serve as the organizational point person for the annual audit

Manage, in partnership with AFC’s external financial vendors, the monthly- and year-end close, reconciliations, AR/AP, payroll, staff expense reporting, grant tracking and other day-to-day financial operations

In collaboration with executive leadership, contribute to drafting the annual budget including personnel line items, review off-cycle budget requests, and monitor spending

Manage the financial aspects of grant applications and reporting, ensuring compliance with donor requirements and restrictions

Lead HR programs including oversight of recruitment and hiring, onboarding, performance management, coaching, and staff development

Hire an associate-level team member, overseeing their work in HR and operations, while providing guidance and support to ensure their growth and success in the role

In partnership with outside counsel, ensure compliance with all applicable laws and regulations related to finance, employment, and 501(c)3 and 501(c)4 operations, including regular disclosures and filings

Oversee IT systems and the work of AFC’s managed IT service provider to ensure that systems, policies, and procedures are effective and secure

Oversee AFC’s vendor contracts and communication

Lead risk management including review and maintenance of insurance policies and internal risk management systems

Qualification

Operations managementFinancial managementHuman resourcesGrant managementBudget managementBachelor's degreeProject managementTime managementOrganizational skillsWritten communicationVerbal communicationCollaborationRelationship building

Required

10+ years experience in operations, human resources, and/or finance roles, a portion of which must be in a non-profit context, including 3+ years of people management experience

Deep experience with the financial side of grant management and with 501(c)3 and 501(c)4 compliance requirements

Experience contributing to organizational budgeting and audits

A track record of overseeing direct reports with multiple priorities and projects; creating structure and processes for others; and leveraging strong time management and organizational skills

7+ years experience in operations or finance roles, a portion of which must be in a non-profit context, including 1+ year of people management experience

Familiarity with budget management for a team or organization

Strong project management experience, time management, and organizational skills

A strong understanding of HR and talent principles and practices

Strong commitment to operational excellence and a track record of creating effective systems and processes

Strong written and verbal communication skills, including the ability to synthesize operational issues into clear decision points for leadership

A track record of working collaboratively with a diverse team and building strong relationships with external partners

Bachelor's degree required

Benefits

Generous and flexible paid time off

12 weeks of paid parental leave

Health, dental, and vision insurance

401k plan with 4% employer match

Company-paid short-term and long-term disability, as well as basic life insurance and other voluntary benefits

Relocation assistance to DC for new employees living outside of the D.C. metropolitan area

A hybrid work schedule: DC-based staff are in-person in our downtown office on Tuesdays and Thursdays, with the option to work from home on Mondays, Wednesdays, and Fridays

Company-sponsored outings, such as happy hours, after-work activities, a holiday party, an annual retreat, and more

Office closure the week between Christmas and New Year’s Day

A modern office with amenities, including gym access, snacks and drinks, a business casual dress code, and a collaborative floor plan with options to suit every work style