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MUSC Health · 3 weeks ago

UNIV - Accounting/Fiscal Manager I - Department of Neurosciences

Charleston, SC

Full-time

Onsite

Mid, Senior Level

$57K/yr - $106K/yr

5+ years exp

MUSC Health is a leading medical university and healthcare provider. The Accounting/Fiscal Manager I for the Department of Neurosciences is responsible for financial management, reporting, and oversight of procurement and accounts payable, ensuring budgetary compliance and efficient financial operations.

Health CareHospitalMedical

Responsibilities

Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Department of Neuroscience including faculty start-up funds, department expenses, endowments, and other agreements and allocations. Must have a strong understanding of all revenue streams and expenses for the department to ensure budgetary compliance

Responsible for day to day approval, oversight, and initiation of WorkDay processes like approving expenditures, journal entries, and customer invoicing

Manages and monitors personnel efforts and expenses on unrestricted funds. Creates payroll accounting adjustments, ASWs, and other costing allocation changes as needed

Conducts payroll expenditure reconciliations and advises on revenue/expense variances and other ways to mitigate costs

Lead trainer for the Department of Neuroscience and subject matter expert in the areas of Procurement, Contract Management, and Asset Inventory. Pcard holder and Liason for the department

Independently oversees and ensures compliance with institutional, state, federal, and corporate regulations for contracts, capital purchases, etc. Oversees annual inventory process and maintains current records of assets/surplus

Processes and manages all procurement activities to include Pcard purchases, travel and personal reimbursements, recruitment expenses, oversight of faculty professional allowance, assigning appropriate funding sources, and correcting errors. Create journal entries and other accounting adjustments as needed

Supports the annual budget process for the department and tracking variances throughout the year. Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed

Creates internal budget documents and enters budgetary information into Adaptive Planning software for personnel, transfers, operating expenses, and revenue

Creates and distributes monthly reports for cash balance, available balance, and budget to actuals for unrestricted funds to faculty and leadership within the department

Supports monthly billing and invoicing for CBI and other Neuroscience Cores. Works closely with Grants Administrator and Core directors to ensure compliance and participates in biannual Rate Study review process

Creates and distributes reports to Core directors in a timely manner. Ensure transfers and revenue have been received and accounts are current

Collaborate with Neuroscience Grant Managers, MUSC central offices, and College of Graduate Studies to manage the onboarding and offboarding of students and trainees. Serve as liaison between students, postdocs, faculty and the College of Graduate Studies. Works with Neuroscience HR coordinator to ensure timely processing of student information is completed in WorkDay for profile creation and payroll or stipend payment set up

Work closely with the Neuroscience Graduate Coordinator, T32 leadership, HR coordinator, and Grant Managers to manage completion of all associated paperwork required, including mentor forms, stipend payments, tuition payments, and various College of Graduate Studies forms

Maintains internal documentation on various processes and data to track timing of payment processing, tuition payments, and schedule of future activities

Assist with special projects and initiatives related to financial management and strategic planning

Participate in system wide initiatives and meetings to represent the department and improve processes

Qualification

Financial ManagementBudget PreparationAccounting SoftwareProcurement ManagementInventory ManagementAnalytical SkillsCommunication SkillsTeam CollaborationProblem Solving

Required

A bachelor's degree with accounting courses

Five years professional experience in a related area such as accounting, auditing, banking or finance

Strong analytical skills

Computer literacy

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees