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Adams and Associates, Inc. · 3 weeks ago

Administrative Assistant (Programs) (59974) - 263141-4596

Phoenix, AZ

Full-time

Onsite

Mid Level

$21.75/hr - $21.75/hr

3+ years exp

Adams and Associates, Inc. is a service-focused company dedicated to providing education and career development for at-risk youth. The Administrative Assistant of Programs will provide administrative and technical support to the Programs department, assist with special projects, and ensure effective communication and organization within the center.

EducationEmploymentTraining

Responsibilities

Follows all integrity guidelines and procedures and ensures no manipulation of student data

Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary

Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations

Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs

Ensures that area is organized, clean, safe and conducive to student/staff success

Prepares, coordinates and distributes Center's weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes

Produces quality work/assignments in a thorough, timely and accurate manner

Maintains appropriate personal attendance, accountability and work productivity standards

Plans, prioritizes and organizes assignments to meet established goals and deadlines

Understands and applies job knowledge to effectively complete all Required Job Responsibilities. Proactively Maintains The Skills required to perform job duties

Mentors, monitors and models the Career Success Standards as required by the PRH

Shows respect and courtesy to students and holds them accountable for their actions and behavior

Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services

Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested

Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected

Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students

Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily Perform Job Responsibilities Of Other Departments And Positions

Other duties as assigned