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Mandarin Oriental · 4 days ago

Procurement Coordinator

Boston, MA

Full-time

Onsite

Entry, Mid Level

$30/hr - $30/hr

2+ years exp

Mandarin Oriental, Boston is looking for a Procurement Coordinator to join their Purchasing Team. The role involves assisting the Director of Purchasing with supervising purchasing activities, maintaining organized records, managing inventory, and ensuring compliance with safety standards.

Hospitality

Responsibilities

Create, review, and transmit Purchase Orders (POs) in Adaco in the absence of the Director of Purchasing

Apply invoices accurately in Adaco against corresponding Purchase Orders in a timely manner

Maintain and update item pricing, vendor changes, and product data within the procurement system

Assist with requisition review and PO follow-up to ensure accuracy and compliance

Maintain organized purchasing records, discrepancy logs, and supporting documentation

Assist in the receipt, verification, and distribution of materials, supplies, and food & beverage products

Ensure all receiving and storeroom Standard Operating Procedures are consistently followed

Support daily storeroom operations, including organization, cleanliness, and compliance with HACCP standards

Assist in conducting monthly and quarterly inventories

Support beverage storeroom inventory control and discrepancy tracking

Own inventory management for designated storage categories, including Front Office supplies

Maintain par levels and coordinate replenishment needs in alignment with department usage and forecasts

Communicate inventory variances, shortages, or irregularities to the Director of Purchasing

Provide coverage for the Storekeeper position during absences, including inventory control and issuance

Provide administrative coverage for the Director of Purchasing during planned or unplanned absences

Participate in structured cross-training to ensure proficiency across Purchasing and Storeroom roles

Support departmental continuity during high-volume periods or staffing gaps

Maintain compliance with MOHG Safe & Sound standards as related to purchasing, receiving, and storage

Record and submit HACCP documentation as required

Ensure work areas are maintained in a clean, organized, and sanitary condition

Other duties as assigned by management

Qualification

Procurement systemsInventory managementHACCP CertificationSafe Food Handling CertificationOrganizational skillsCommunication skillsAttention to detailFlexibility

Required

Minimum of 2 years' experience in purchasing, receiving, or inventory operations (luxury hospitality preferred)

Working knowledge of procurement systems (Adaco strongly preferred)

Strong organizational and administrative skills with high attention to detail

Computer literate with the ability to manage system data and documentation

Fluency in English with clear communication skills

Reliable and punctual

Able to routinely lift, carry, or move materials weighing 50 pounds

Cross-Training: this position requires cross-training across Purchasing and Storeroom functions. Flexibility and accountability are essential to the success of this position

Preferred

HACCP Certification

Safe Food Handling Certification

Benefits

Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.

MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.

Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.

A competitive salary and benefits packages

Daily uniform laundering

Meals served while on duty

Discounted colleague parking available