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AAR · 6 days ago

Sr. Executive Assistant

Wood Dale, IL

Full-time

Onsite

Senior Level

$85K/yr - $100K/yr

5+ years exp

AAR is seeking a Senior Executive Assistant to support the CHRO and members of the executive leadership team. This role involves managing calendars, coordinating travel, and ensuring executives remain focused on high-impact work while maintaining discretion and professionalism.

AerospaceCommercialGovernmentNational Security

H1B Sponsor Likely

Hiring Manager

Mike Amici

Responsibilities

Manage and optimize the calendars of the CHRO and two to three additional senior leaders, ensuring priorities drive scheduling decisions

Anticipate needs, resolve conflicts proactively, and protect executive focus

Serve as the first point of contact for internal and external inquiries

Draft, review, and refine communications and presentations as needed

Prepare agendas, distribute materials, and document meeting notes and action items

Coordinate and manage complex travel arrangements end-to-end

Track key deliverables and ensure timely follow-up across the HR Leadership Team

Identify opportunities to streamline processes and implement improvements

Collaborate with other executive assistants to provide seamless leadership support

Handle confidential information and sensitive decisions with discretion and professionalism

Qualification

Executive supportMicrosoft Office 365Organizational skillsCommunication skillsProblem-solvingDiscretionTeam collaborationAdaptability

Required

5+ years of experience supporting senior executives in a fast-paced environment

Exceptional organizational skills with the ability to manage multiple priorities

Strong team player who partners effectively across departments and administrative teams

Excellent judgment to determine when to escalate, act independently, or decline requests

Clear and confident communication skills, both written and verbal

Proficiency with Microsoft Office 365, Teams, and travel/expense systems; enthusiasm for leveraging AI tools like CoPilot to enhance productivity

Calm under pressure, dependable, and trusted with highly confidential information

Results-driven and adaptable, with a proactive approach to problem-solving and decision-making

Skilled at building relationships and contributing positively to a collaborative culture

Benefits

Comprehensive benefits package including medical, dental, and vision coverage.

401(k) retirement plan with company match

Generous paid time off program

Professional development and career advancement opportunities

AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

Company

AAR

Glassdoor3.2

AAR is an aerospace and defense aftermarket solutions company providing aircraft parts, maintenance (MRO), and engineering solutions.

Founded in 1951

Wood Dale, Illinois, USA

5001-10000 employees

http://aarcorp.com

H1B Sponsorship

AAR has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)

2020 (2)