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Mark Thomas · 21 hours ago

Project Accounting Lead

California, United States

Full-time

Hybrid

Senior Level, Lead/Staff

10+ years exp

Mark Thomas is hiring a Project Accounting Lead! This role is responsible for supporting the Project Accounting Manager with daily team responsibilities to maximize and ensure efficient and effective project delivery, including supervising project accountants and providing financial insight on assigned projects.

ArchitectureCivil EngineeringLandscaping

Growth Opportunities

Responsibilities

Acts as a resource to project accountants for project support questions and guidance

Directly supervises and provides mentorship to assigned project accountants; conducts career conversations for direct reports; may interview and select new team members

Creates content and provides support and training for new team members, including developing solutions to a variety of problems of moderate scope and complexity; may facilitate project accounting training internally (more broadly) outside of the team

Assists and provides guidance to project accounting team members when working through complex or difficult project issues; escalates as appropriate

Assists with monthly team meetings and month-end closing activities

Attends regional project financial review meetings, participates accordingly

Works closely with Project Managers to ensure accurate and consistent financial reporting, revenue recognition, and project billing; clearly understands the overall schedule, phase, and timeline of each assigned project

Proactively monitors project financial performance (direct costs, effective multiplier, and profit, etc.) and addresses any concerns with Project Managers; escalates larger issues to Project Accounting Manager/COO/CFO as needed

Provides detailed analysis and reporting on project budgets, spend rates and variance analysis, and profitability

Reviews project expenses to ensure accurate posting to projects

Reconciles cost data between project cost ledgers and accounting systems

Leads monthly billing meetings with project accountants and project managers

Performs the monthly billing function for all assigned projects; ensures final billing is complete and all costs have been recorded to project

Prepares and sends monthly invoices per contract to client(s); reviews documentation to ensure invoice is accurate and complies with contract, includes additional reports and/or utilizing special billing templates

Reviews and processes of subconsultant invoices with Project Manager approval; ensures timely release of subconsultant invoices for payment

Identifies and appropriately notifies the Project Manager of outstanding AR issues; works with the Project Manager to resolve outstanding AR items and Teams with accounts receivables on invoice payments/collections as appropriate

Participates in Project Reviews during life cycle of project; runs various project reports to include billing worksheets, labor detail reports, unbilled detail reports, etc. used for project review and analysis

Responsible for new project setup, including billing terms, rate updates, contract analysis and budget setup

Partners and collaborates with Project Coordinators; demonstrates depth and knowledge of budgets and projects

Responds to billing-related inquiries, questions, and concerns from internal or external clients

Promotes and supports an inclusive work environment

Qualification

Project accounting experienceExcel proficiencyDeltek Vantagepoint experienceSupervisory skillsOrganizational skillsCommunication skillsTeamworkAttention to detailProblem-solving

Required

Bachelor's degree, preferably in Accounting or Business Administration

10 + years of project accounting and billing experience in a professional services firm, preferably in the A/E/C industry

Highly proficient in Excel; experience with Deltek Vantagepoint software is a plus

Strong organizational skills, high level of accuracy, and keen attention to detail

Ability to train, supervise and manage the workload of staff members

Positive attitude and ability to work in team environment, be proactive, and take initiative

Solid understanding of basic accounting process

Ability to effectively work in a high-volume environment under pressure with multiple tasks and strict deadlines

Willingness to embrace new technologies and constantly strive for greater efficiencies through process or technology

Excellent oral and written communication skills, ability to work as a team and interact professionally with employees, clients, and vendors

Ability to develop and maintain professional relationships with a variety of unique and diverse people and personalities

Benefits

Competitive salary and incentives to include employee referral bonuses, certification and licensing incentives (PLA, PLS, PE, LSIT, EIT), and eligibility for year-end performance incentives

401k and ESOP retirement benefits to include profit sharing and a 401k match

Paid-time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time, licensing & certification exam time

Employer-paid vision insurance, basic life insurance, short-term & long-term disability, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges

Voluntary medical and dental insurance, life insurance, and pet insurance

FSA programs for medical, dependent care, commuter & parking

Reimbursements for certification and licensing exams and study classes and materials

Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events

Budgeted time for training and career development

Flexible schedules and hybrid and primarily remote work environments