Colorado School of Mines · 3 weeks ago
Graduate Program Specialist
Golden, CO
Full-time
Onsite
Entry, Mid Level
$62K/yr - $67K/yr
2+ years expColorado School of Mines is hiring a Graduate Program Specialist to support graduate student recruitment, enrollment management, and academic success. The role involves advising graduate students, managing admissions processes, and enhancing recruitment efforts for various graduate programs.
EducationInformation Technology
Hiring Manager
Dorie Gelber MSW LSW
Responsibilities
Serve as a primary point of contact for graduate students throughout their program, ensuring a smooth experience from admission through graduation
Advise graduate students (Certificate, Master’s and PhD) on degree requirements, departmental and Mines policies, progress milestones, and critical deadlines
In collaboration with research/academic advisors as appropriate, guide students through all applicable steps of their programs, including but not limited to advanced coursework completion, thesis/dissertation processes, and graduation requirements
Counsel students on policies, rules, timelines, and available resources (e.g., financial aid, housing, billing, enrollment verification)
Advocate on behalf of students and process forms, including petitions, special actions, grade changes, degree paperwork, and contracts for funding as applicable
Maintain accurate graduate student records, track academic progress, and generate reports as needed or required
Monitor enrollment each semester and work with the Registrar to resolve registration or similar issues
Ensure students receive timely and accurate information regarding academic opportunities, policies, and professional development
Develop and utilize comprehensive knowledge of the Mines Graduate Catalog, OGS policies, departmental guidelines, and related procedures in order to effectively support graduate student degree completion. Responsibilities include but are not limited to providing guidance on graduate certificates, 4+1 Combined Degree programs, professional and coursework-based Master’s programs, and online graduate offerings
Maintain organized electronic records and databases for student files, surveys, and program operations
Work with graduate departments/programs and partner offices/organizations both on- and off-campus to design and implement effective recruitment campaigns
Build and maintain relationships with feeder institutions, faculty, and companies to expand applicant pipelines
Lead recruitment & outreach events on and off campus, including graduate fairs, university visits, conferences, and corporate outreach; significant overnight travel may be required
Collaborate with Marketing and Communications to develop web content and digital recruitment materials
Serve as first point of contact for prospective graduate students, providing program-specific and admissions information
Host information sessions, online webinars, and in-person/virtual meetings with prospective students
Develop and implement admissions processes to meet departmental/program needs, including systems to analyze applicant pool data
Read and make decisions on Certificate and Master’s Non-Thesis applications based on Department-provided guidance
Support the faculty admissions committee and graduate director in reviewing applications, tracking files, and addressing process issues
Collaborate with campus offices including but not limited to Department/IGP leadership, CASA, ISSS, the Registrar, Financial Aid, and the Bursar's Office to ensure alignment of recruitment and admissions efforts, in addition to support of enrolled students
Partner with Graduate Program Specialists/Managers to share best practices and coordinate with the OGS on budgetary needs to effectively support the recruitment plan
Collect, interpret, and report data on admissions, enrollment, and graduate student demographics to evaluate program effectiveness
Conduct both qualitative and quantitative assessments of advising, admissions, and recruitment
Propose and implement improvements to enhance recruiting yield, advising quality, and student experience
Stay current with best practices by collaborating with other GPS/Managers, faculty advisors, department/program directors, and OGS leadership
Generate and compile reports on enrollment, student data, and departmental metrics
Recommend process improvements based on data analysis, student outcomes, and program needs
Perform additional responsibilities as assigned to support the success of students, OGS, and Mines
Qualification
Required
A bachelor's degree in business, communication, counseling education, engineering, science, or related field
2+ years of experience in recruiting and/or formal advising of professionals and/or college students, or experience in a professional customer service and/or sales environment
Excellent interpersonal and communication skills, both written and verbal
Ability to interpret and apply academic policies and regulations
Strong organizational and time management skills with attention to detail
Demonstrated ability to work independently and make decisions with minimal supervision
Ability to build and maintain relationships with diverse stakeholders
Capability to travel overnight as required for recruitment activities
Proficiency in a variety of communication platforms (phone, Zoom, Teams, webinar software)
Strong analytical skills for data analysis and reporting
Ability to adapt communication style to various audiences and situations
Commitment to supporting student success and retention
Preferred
A Master's degree in business, communication, education, engineering, science, or related field
3+ years of professional experience in higher education, student services, or related field
Experience in academic advising, student success programming, or enrollment management
Demonstrated experience working with graduate students or adult learners
Strong knowledge of graduate education processes, policies, and procedures
Proficiency in student information systems and CRM platforms
Experience with currently used software including Slate, Workday, OnBase
Experience with STEM graduate programs or technical fields
Previous recruitment or admissions experience in higher education
Knowledge of Colorado School of Mines programs and culture
Benefits
Flexible health and dental care options
Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass
Access to discount programs through the State of Colorado
Free tickets for Mines Athletics home games
Access to the state-of-the-art Recreation Center (fitness classes and training, swimming pool and more)
Equipment rentals through the Outdoor Rec Center
On campus daycare center
Company
Colorado School of Mines
Colorado School of Mines is a public teaching and research university in Golden, Colorado.
1001-5000 employees
H1B Sponsorship
Colorado School of Mines has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (22)
2023 (19)
2022 (18)
2021 (13)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$19.92MKey Investors
US Department of EnergyNational Nuclear Security AdministrationNational Institute of Standards and Technology
2024-09-17Grant· $1.5M
2024-03-13Grant· $3M
2023-05-19Grant
Leadership Team
Shannon Tyler
Mines Biomechanics Club Co-Founder and Secretary
Kirsten Volpi
Executive Vice President and Chief Operating Officer, Chief Financial Officer and Treasurer
Recent News
Business Standard India
2025-12-26
Colorado School of Mines
2025-11-12
Company data provided by crunchbase