USAJOBS · 2 weeks ago
Procurement & Operations Specialist #641
Washington, District of Columbia, USA
Full-time
Onsite
Entry Level
$61K/yr - $107K/yr
1+ years expThe U.S. Senate Sergeant at Arms is seeking a Procurement & Operations Specialist. In this role, you will manage procurement processes, maintain inventory systems, and liaise with vendors to ensure efficient operations within the Senate.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Updates automated inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps pending file of all equipment ordered; generates reports
Creates and manages purchase orders (POs) for newly requested equipment and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM
Monitors parts and supply stock levels; initiates POs for in-house repairs; issues parts to in-house maintenance technicians; maintains computer files of mechanical repairs and parts usage
Assists Lead Procurement and Operations Specialist with or acts as a liaison between PGDM and vendors in resolving contract disputes and contract enforcement issues
Resolves problems related to the procurement process; conducts debriefs following the selection process
Assists with Lead Procurement and Operations Specialist or act as Asset Custodian to create and maintain an inventory of assets for PGDM
Other duties, as assigned
Qualification
Required
Associate degree in business administration, public administration, or a related field
One to three years of work experience in the procurement field
Knowledge of, or ability to learn, departmental rules, regulations, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics
Knowledge of modern practices used in procuring equipment, software, and maintenance
Knowledge of, or ability to learn, the Senate's financial and inventory management systems
Knowledge of effective government purchasing principles and practices
Knowledge of, or ability to learn, the USPS, UPS, and FedEx shipping regulations
Ability to follow established policies, guidelines and procedures for effective purchasing of goods and services
Ability to work with customers in a front-facing capacity, and work as a team in a fast-paced environment
Ability to operate a personal computer with proficiency in word processing, spreadsheet, and database software
Ability to understand and follow oral and written instructions
Ability to communicate, multi-task and collaborate effectively. Attention to detail is required
Ability to work effectively with all levels of management and staff
Ability to effectively interact with staff members representing all levels of the organization, as well as with outside vendors
Preferred
Experience in procurement, operations, or administrative support within a fast-paced organizational environment
Strong organizational and analytical skills with the ability to track inventory, purchase orders, and vendor activity accurately
Knowledge of purchasing principles, contract coordination, and inventory management practices
Ability to communicate effectively with vendors, technicians, and internal stakeholders
Proficiency with computers, spreadsheets, databases, and procurement or inventory management systems
Ability to follow established policies and procedures while adapting to operational needs
Strong attention to detail and the ability to manage competing priorities and deadlines
A proactive, solutions-oriented mindset with the ability to identify and resolve operational issues collaboratively
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
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