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ACCO Engineered Systems · 2 days ago

T&M Billing Specialist

Pasadena, CA

Full-time

Onsite

Senior Level

$22.59/hr - $29.80/hr

5+ years exp

ACCO Engineered Systems is seeking a Time & Materials (T&M) Billing Specialist who will report directly to the Billing Manager. The role involves managing T&M billings, assisting Project Managers with cost research, and resolving accounting issues while building strong working relationships with various stakeholders.

CommercialCommercial Real EstateConstructionReal EstateReal Estate InvestmentResidential

Growth Opportunities

Responsibilities

Assist the Billing Manager in implementing solid, cost-recoverable T&M billings to ensure that we always maximize our billing potential

Research and resolve job/project cost issues through investigation and analysis

Prepare monthly billing projections and submit for invoice preparation on a timely basis

Assist PMs with Job Cost reports and analysis as well as maintaining change order logs

Set up new construction jobs in our system, assigning cost-tracking numbers and communicating with the project managers in a timely manner

Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software

Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers

Learn and be a key user of our industry specific accounting/project management software

Perform other duties and responsibilities, as assigned by Manager

Qualification

Billing/accounting experienceAnalytical skillsMicrosoft Excel proficiencyPDF form filler softwareERP Cost reportingCommunication skillsTeamworkProblem-solvingFlexibilityInitiative

Required

5+ years of experience in billing/accounting

Experience with PDF form filler software

Strong analytical and problem-solving skills with attention to detail

A driven self-starter that can take the lead on initiatives and follow-through on existing commitments

Ability to multitask in a fast paced and deadline driven environment

Strong proficiency in Microsoft Office, particularly Excel, and Word

Good communication skills, verbal and written. Be able to communicate effectively with project managers, customers, co-workers and executives

Confidently manage the expectations of individuals and effectively juggle conflicting priorities

Demonstrate initiative and aim to achieve your goals with a great degree of independence but also know when to ask for help or clarification

Execute your activities with technical proficiency but also understand the big picture context of your activities and keep an eye out for ways to improve our processes

Flexibility as our developing department and growing organization will require the ability to effectively manage change and quickly shift priorities as needed