Apply on Employer Site

Columbia Bank · 3 weeks ago

Leave of Absence Administrator

Tacoma, WA

Full-time

Onsite

Mid Level

$72K/yr - $92K/yr

3+ years exp

Columbia Bank is seeking a Leave of Absence Administrator to oversee their leave of absence program and associated benefits. This role involves managing leave requests, collaborating with vendors, ensuring compliance with regulations, and supporting employees throughout the leave process.

BankingFinanceFinancial Services

Responsibilities

Oversee all aspects of the leave of absence process and requests

Manage and coordinate all leave programs such as FMLA, personal leave, military leave, jury duty, bereavement leave, and disability leaves

Serve as the primary point of contact for leave requests, advising employees and managers on appropriate leave processes and policies

Resolve leaves related issues working with employees to resolve issues related to their leave of absence, including answering questions, investigating concerns, and escalating issues as required

Stay up to date with regulations and laws related to employee leave of absence, in order to accurately assist employees with their questions and/or concerns

Ensure compliance with federal, state, and local laws, as well as company policies

Maintain accurate records: including employee records, benefit coverage, leave of absence and other relevant information

Maintaining databases to track leave requests and statuses, including continuous, intermittent, paid, and unpaid leave time

Work with vendors, insurers, and other service providers to assist employees with questions and/or concerns

Work with various insurance providers and other service providers to ensure the efficient and accurate handing of claims

Provide reporting and analytics related to employee leave of absence, including cost analysis, usage trends, and other relevant data

Conduct audits of leave of absence programs, ensuring accuracy of enrollments, process and/or issues

Assist in developing leave of absence policies related to employee leaves, ensuring that an organization's leave of absence programs is consistent with its overall goals and values

Collaborate with other HR members to ensure that employee leave of absence programs align with the organization's overall human resources strategy

Support other HR functions as needed, including benefits, retirement, compensation, payroll, and employee relations

Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training

Keeps up to date on regulation changes

Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training

Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description

May be asked to coach, mentor, or train others and teach coursework as subject matter expert

Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words

Takes personal initiative and is a positive example for others to emulate

Embraces our vision to become 'Business Bank of Choice'

May perform other duties as assigned

Qualification

Leave management systemsLeave LawsAbsence management experienceHRIS (Workday)Financial analysisAnalytical skillsCustomer service skillsTechnical skillsEthicsTechnology skillsEmpathyProfessional certification(s)Effective communicationOrganizational skillsProblem-solving skillsInterpersonal skillsAdaptabilityIntegrity

Required

Associate's degree in business, human resources or a related field extensive

3-5 years of experience with breadth and depth of knowledge in absence management and providing assistance with needs for leaves, accommodations, and/or modified work schedules

Current/former companies had 2,000-5,000+ employees

Strong breadth and depth of knowledge in all leaves of absence types, including federal, state, and local regulations specific to leaves of absence

Proficiency in HRIS (Workday) and leave management systems

Proven experience managing leaves of absence across multiple states, including Arizona, California, Colorado, Idaho, Nevada, Oregon, Utah, and Washington

Reside within the company's footprint (AZ, CA, CO, ID, NV, OR, UT, WA) and have experience with multistate plans and programs

Effective communication skills that give clear and effective communication with employees, managers, and external parties

Analytical skills: analyze data related to employee leave of absence programs, including costs, use, and employee feedback

Strong organizational skills: highly organized to manage multiple tasks simultaneously and meet deadlines

Advanced problem-solving skills: can identify and resolve issues related to employee leave of absence programs

Superior customer service skills: provide excellent customer service to employees and respond to their needs in a timely and professional manner

Interpersonal skills: build strong working relationships with colleagues and vendors through their excellent interpersonal skills

Technical skills: have a solid understanding of the technical aspects of employee leave of absence programs

Adaptability: can adapt to changing priorities, regulations, and technologies

Ethics and integrity: maintain the highest standards of ethics and integrity in managing employee leave of absence programs, handling sensitive employee information, and interacting with vendors

Financial analysis: knowledge about financial statements and can analyze financial data related to employee leave of absence programs

Technology skills: proficient in relevant software and technology used in the administration of employee leave of absence programs

Problem-Solving Skills: Addressing and resolving issues related to leave requests and policies

Empathy: Providing support and understanding to employees during their leave periods

Knowledge of Leave Laws: Understanding of federal, state, and local leave laws and regulations