NEOGOV · 2 months ago
Legal Secretary I-LD/Legal Secretary II-LD
Norfolk, VA
Full-time
Onsite
Entry, Mid Level
$41K/yr - $78K/yr
5+ years expNEOGOV is a part of the City of Norfolk's City Attorney’s Office, which represents various city entities in legal matters. They are seeking a Legal Secretary to provide support to attorneys in civil litigation, personal injury claims, and administrative proceedings, among other responsibilities.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists in preparing legal documents, some unique to municipal law offices, including ordinances, resolutions, agreements, contracts, police general orders, legal pleadings and discovery (criminal and civil); completes claim work in civil suits by preparing preliminary accident reports; and assists in the final execution and distribution of the documents, where required. Similarly assists in collecting delinquent personal property taxes
Opens, indexes, maintains, organizes and closes Departmental files
Assists in maintaining Code Books and other Law Department (City Attorney’s Office) and City records (e.g., updating code books, and scheduling and calendaring meetings, depositions and trials)
Performs general legal secretarial duties (e.g., preparing and formatting legal documents; answering multi-line telephones; answering general inquiries to the Law Department (City Attorney’s Office); preparing certified mail receipts; filing and notarizing legal documents; transcribing dictation; sending facsimile and e-mail correspondence; and general typing and photocopying)
Organizes trial schedule for appeals of City criminal (misdemeanor) cases. Maintains claim and litigation records concerning all claims and suits filed against the City or by the City in federal and state courts (including both courts not of record and of record)
Performs basic general paralegal-type tasks (assisting Deputies and Assistants in rendering legal services and preparing for trials), such as reviewing files to identify necessary witnesses; preparing subpoenas; scheduling discovery and general pre-trial procedures; retaining necessary professionals (e.g., court reporters); and generally assembling litigation materials for trial attorneys
Assists attorneys in preparing and filing various legal instruments in all courts (e.g., motions for judgment, warrants in debt; interrogatories and show cause summonses, notices of lien, garnishments, and garnishment dispositions; notices of satisfaction of judgments; and orders to vacate judgments, etc.)
Assists attorneys in preparing a variety of legal instruments outside the context of litigation (e.g., opinions, ordinances, resolutions, and agreements)
Assists with legal debt collection, delinquent tax suits, real estate matters and the maintenance of installment plans on deferred payment loans. Also assists in training City collection coordinators in pre-judgment collections, bankruptcies, court procedures and post-judgment collections
Qualification
Required
High School graduate or equivalent with training in office-related work, such as reading, writing, filing and typing (typewriter and computer)
OR any equivalent combination of education and experience
High School graduate or equivalent; specific vocational, administrative, or technical knowledge obtainable through six months to one year of advanced study or training past the high school level (through either city in-house training or an outside educational institution), and five years of increasingly responsible and effective legal secretarial work in the areas encompassed within the duties and functions described above
OR any equivalent combination of education and experience
Benefits
Paid holidays
Vacation and sick leave
Employer paid pension plan
Basic life insurance
Voluntary participation in medical and dental
Section 457 deferred compensation
Long-term disability
Optional life insurance for self, spouse and children
Medical and dependent care reimbursement plans
Access to membership in credit union
Employer provided parking
Tuition Assistance Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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