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Leland Saylor Associates · 3 weeks ago

Contract Administrator III

Los Angeles, CA

Contract

Hybrid

Senior Level, Lead/Staff

10+ years exp

Leland Saylor Associates is a nationally recognized construction consulting firm, and they are seeking a Contract Administrator III to support Los Angeles World Airports. The role involves a broad range of contract administration duties including procurements, billings, insurance, compliance, and assisting with contract documentation and compliance monitoring.

Information Technology & Services

Responsibilities

Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions

Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers

Prepare drafts of RFP/RFB addenda for LAWA to review, ﬁnalize, and distribute to Planholders

Prepare draft award recommendations and Board reports

Conform ﬁnal contract documents

Prepare required reports and contractual correspondence

Attend various meetings, including pre-bid proposal and post-bid proposal debrieﬁngs

Assist in Contract standardization process

Monitor all aspects of contract compliance

Assist in resolving problems and disagreements between contractors and LAWA

Review contractor invoices for contractual compliance

Conduct closeout actions upon contract completion such as ﬁnal audit, payment, under the direction of LAWA personnel

Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled

Prepare Change Documents, Task Orders and Change Orders

Route Change Documents for signature and tracks status

Create and distribute change reports and analysis

Support the project management team in maintaining timely and effective change support processes, procedures and systems

Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress

Ensure that changes properly encumber contractual capacity and budget

Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents

Assist with implementation of trend and change support programs

Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Qualification

Contract administrationProcurement managementConstruction managementSBE/DBE/MWBE coordinationGMPCMAR experienceMicrosoft Office SuiteAdobe AcrobatCustomer service attitudeEffective communicationDetail oriented

Required

Minimum of 10 years of relevant experience in administration of commercial/government

Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities

Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions

Proven accuracy, reliability and completeness in job accomplishment

Effective oral and written communication skills

Must be able to interface with a variety of people with different technical levels and educational backgrounds

Must be detail oriented and highly organized

Must be able to produce accurate and timely results while maintaining a customer service attitude

Microsoft Office Suite

Adobe Acrobat

Large-scale construction management type software such as PM Web, Primavera

A Bachelor's degree in engineering or business related field, as well as training in procurement, contract, construction and commercial

Preferred

Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred

Experience supporting Multiple Award Task Order