Acme-Hardesty, Co. · 3 weeks ago
Executive Assistant / Office Manager
California, Carlsbad, CA, US
Full-time
Onsite
Mid Level
$28/hr - $32/hrAcme-Hardesty, Co. is a family-owned business with over 160 years of industry leadership, committed to providing quality service. They are seeking a highly organized and proactive Executive Assistant / Office Manager to support the CFO and manage day-to-day operations of their Carlsbad office.
CosmeticsLife ScienceOil and GasProfessional ServicesSupply Chain Management
Responsibilities
Manage CFO’s calendar, schedule meetings, and coordinate appointments
Arrange domestic and international travel, including flights, hotels, and ground transportation
Facilitate signatures for legal and financial documents
Prepare expense reports and assist with budget tracking
Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment
Oversee day-to-day operations of the Carlsbad office
Manage incoming and outgoing mail and packages
Deposit checks and maintain basic office accounting records
Ensure office supplies and equipment are stocked and functional
Organize and maintain electronic and physical files
Assist with meeting preparation, including agendas and materials
Support special projects and ad hoc requests from the CFO
Draft correspondence and professional communications
Maintain confidentiality of sensitive financial and legal information
Serve as point of contact for vendors and service providers
Qualification
Required
High school diploma or equivalent required
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams)
Excellent organizational skills and attention to detail
Ability to prioritize tasks and manage time effectively in a fast-paced environment
Strong written and verbal communication skills
High level of discretion and professionalism
Experience handling travel arrangements and expense reporting
Preferred
College coursework or degree preferred
Experience handling travel arrangements and expense reporting preferred
Company
Acme-Hardesty, Co.
With over 80 years of innovation and growth, Acme-Hardesty has evolved into a leading distributor of specialty ingredients and traditional oleochemicals for the Personal Care, Life Sciences, and Industrial Specialties industries.
51-200 employees
H1B Sponsorship
Acme-Hardesty, Co. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase